Executive Assistant and Office Operations

FAMICOS FOUNDATION; Cleveland (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

FAMICOS FOUNDATION in Cleveland, Ohio, is looking for an Executive Assistant to provide high-level administrative support and manage office operations. This role involves maintaining the Executive Director's calendar, preparing important documents, and overseeing general office functions.

The ideal candidate will have 3-5 years of experience in administrative support, strong proficiency in Microsoft Office, and excellent communication skills. Join a mission-driven team dedicated to community improvement and collaboration.

Qualifications

• 3-5 years of experience in administrative support, office management, and/or human resources.
• Ability to handle sensitive and confidential information with discretion.
• Self-motivated with the ability to work independently and meet deadlines.

Responsibilities

• Manage the Executive Director's calendar and office usage.
• Prepare correspondence, reports, and presentations.
• Oversee general office operations and inventory control.

Skills

Microsoft Office Suite proficiency

Organizational abilities

Multitasking abilities

Strong communication skills

Problem-solving abilities

Interpersonal skills

Job description

About The Role
The Executive Assistant and Office Operations role provides high-level administrative, human resources, and office management support to ensure the efficient day-to-day operations of Famicos Foundation. Reporting to the Executive Director, this position serves as a central coordination point for executive support and office operations while maintaining a high level of confidentiality and professionalism.

Key Responsibilities

Executive and Administrative Support

• Maintain and manage records for the Executive Director and corporate files
• Manage Executive Director calendar, scheduling, and office/building usage
• Prepare correspondence, reports, board materials, minutes, and presentations
• Answer and manage incoming calls and communications
• Support organizational reporting, including monthly and quarterly reports

Office Operations and Coordination

• Oversee general office operations, supplies, and inventory control
• Coordinate reception area coverage, scheduling, and backup support
• Manage community room scheduling and usage

Organizational Support

• Supervise or coordinate support functions such as reception and related services (as assigned)
• Maintain professionalism and a positive work environment
• Complete special projects and additional duties as assigned by the Executive Director

Qualifications

• 35 years of experience in administrative support, office management, and/or human resources
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office systems
• Excellent organizational, recordkeeping, and multitasking abilities
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Self‑motivated with the ability to work independently and meet deadlines
• Experience in nonprofit or community development environments preferred

Skills and Attributes

• Highly organized with strong attention to detail
• Strong problem‑solving and decision‑making abilities
• Ability to manage multiple priorities in a fast‑paced environment
• Professional demeanor with strong interpersonal skills
• Collaborative team player with a service‑oriented mindset
• Commitment to the mission and values of Famicos Foundation

Why Join Us?

At Famicos Foundation, you’ll be part of a mission‑driven team committed to strengthening communities and improving lives. We value collaboration, integrity, and impact—and we invest in people who share that vision.