Executive Administrative Assistant (Mission-Driven Office)

211 Palm Beach & Treasure Coast; Lake Worth (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee assistance program

Life insurance

Paid time off

403(b)

Job summary

211 Palm Beach Treasure Coast is seeking an Administrative Assistant to support leadership and staff, ensuring an efficient, welcoming office for staff, visitors, and community partners.

The ideal candidate will be highly organized, detail-oriented, proactive, and discreet, with 3–5 years of experience, proficiency in Microsoft 365, excellent communication, and the ability to manage multiple priorities in a nonprofit environment.

Qualifications

• High School Diploma or equivalent required.
• 3–5 years of administrative or office support experience.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling.
• Prepare agendas, materials, and minutes for meetings.
• Answer and direct calls, emails, and visitors professionally.
• Draft and format correspondence, reports, and presentations.
• Maintain confidential records and sensitive information.
• Coordinate mail, office supplies, purchasing, and vendor relationships.
• Process invoices and expense documentation.
• Organize electronic and paper filing systems.
• Assist with meetings, trainings, board events, and special projects.
• Track deadlines and follow up to ensure timely completion.
• Serve as a welcoming point of contact for staff, clients, vendors, and partners.
• Assist with facility coordination and general office organization.

Skills

Calendar management

Email management

Customer service

Communication

Time management

Attention to detail

Confidentiality

Microsoft Office 365

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

Job description

211 Palm Beach Treasure Coast is seeking an Administrative Assistant to support leadership and staff, ensuring an efficient, welcoming office for staff, visitors, and community partners.

The ideal candidate will be highly organized, detail-oriented, proactive, and discreet, with 3–5 years of experience, proficiency in Microsoft 365, excellent communication, and the ability to manage multiple priorities in a nonprofit environment.