Executive Assistant & Office Operations Lead

Planet Pharma; Louisville (CO); On-site; USD 39,000 - 45,000; Full time

Job summary

Planet Pharma in Louisville seeks an experienced Executive Assistant & Office Manager to provide comprehensive executive, administrative, and site operations support for senior leadership and the Louisville office. The role coordinates calendars, travel, meetings, visitors, purchasing, invoices, onboarding, facilities, and employee events, working across functions with discretion.

The role requires strong organizational skills, professional communication, and the ability to manage multiple

Qualifications

• Associate degree or equivalent; bachelor degree preferred.
• Five+ years of progressive administrative or executive-support experience.
• Experience supporting senior leaders and managing calendars, travel, events, and invoices.

Responsibilities

• Provide high-quality executive support to VP/GM and leaders, including calendar management and travel planning.
• Coordinate site events, training sessions, and visitor agendas with facilities and vendors.
• Serve as first point of contact for visitors and inquiries; route or escalate as needed.
• Manage office operations with facilities, security, and service partners; process purchases and invoicing.
• Oversee office readiness, office supplies, and logistics for meetings and events.
• Create and distribute announcements, presentations, and leader-ready materials.
• Reconcile expense reports and coordinate travel and invoice submissions.

Skills

Exceptional organization

Professional communication

Discretion and integrity

Calendar and travel coordination

Education

Associate degree

Bachelor degree preferred

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Planet Pharma in Louisville seeks an experienced Executive Assistant & Office Manager to provide comprehensive executive, administrative, and site operations support for senior leadership and the Louisville office. The role coordinates calendars, travel, meetings, visitors, purchasing, invoices, onboarding, facilities, and employee events, working across functions with discretion.

The role requires strong organizational skills, professional communication, and the ability to manage multiple