Executive Assistant

Proclinical; New York (NY); On-site; USD 55,000 - 66,000; Full time

Job summary

Proclinical in New York City is seeking an Executive Assistant to provide essential support in managing day-to-day operations, coordinating schedules, and facilitating cross-department communication. You will handle confidential information, organize assignments, and liaise with HR, Finance, PM, Facilities, and IT.

Proficiency with Microsoft Office and travel software like Concur is preferred. This role offers the chance to be a pivotal part of a leading pharmaceutical company, with a dynamic,

Qualifications

• Strong interpersonal and communication skills with cross-department collaboration.
• Excellent organizational and project management abilities.
• Proficiency in oral and written technical communication.
• Advanced skills in Microsoft Outlook, Word, PowerPoint, Excel, Visio, and Acrobat.
• Familiarity with travel booking systems such as Concur is preferred.

Responsibilities

• Manage calendars proactively, schedule meetings, and coordinate logistics.
• Organize and support diverse assignments, including confidential information.
• Ensure effective communication within the department and across functions.
• Liaise with Human Resources, Finance, Program Management, Facilities, and IT to support operations.
• Maintain records, process forms, and submit expense reports.

Skills

Interpersonal communication

Organizational skills

Project management

Written and verbal communication

Cross-departmental collaboration

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Visio

Adobe Acrobat Pro

Concur Travel

Job description

Be the backbone of the operations of a leading pharmaceutical company and help keep life-changing science moving forward!

Proclinical is seeking an Executive Assistant to provide essential support in managing day-to-day operations.

Primary Responsibilities

This role involves coordinating schedules, facilitating communication across departments, and handling various administrative tasks. If you enjoy working in a dynamic environment and are skilled at organization and communication, this position could be a great fit for you.

Skills & Requirements

• Strong interpersonal and communication skills, with the ability to collaborate across multiple departments and foster effective teamwork.
• Excellent organizational, planning, and project management abilities, with a talent for prioritizing tasks.
• Proficiency in oral and written technical communication.
• Solid understanding of Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, Visio, and Adobe Acrobat Pro.
• Familiarity with travel software such as Concur is preferred.

The Executive Assistant's responsibilities will be:

• Manage calendars proactively and accurately, including scheduling meetings, appointments, and conferences, while coordinating all associated logistics.
• Organize and support a variety of assignments, some of which may involve confidential information.
• Ensure effective and timely communication within the department and across functional areas.
• Act as a liaison with departments such as Human Resources, Finance, Program Management, Facilities, and IT to support operational needs.
• Maintain records, process forms, and create and submit expense reports.

Compensation

• $40 to $48 per hour.