Procurement Administrative Assistant

Indotronix Avani Group; Louisville (CO); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Indotronix Avani Group seeks an Executive Assistant & Office Manager to provide comprehensive executive, administrative, and site operations support for senior leadership in the Louisville office.

The role coordinates calendars, travel, meetings, visitors, communications, purchasing, invoices, onboarding, facilities, and employee events, handling sensitive information with discretion and creating structure for leaders and associates to operate effectively.

Qualifikationen

• Experience supporting senior leaders with complex calendars
• Experience handling confidential information and sensitive data

Aufgaben

• Coordinate leadership calendars, travel, and meetings
• Manage visitors, communications, and onboarding processes
• Oversee purchasing, invoices, and facilities
• Support site operations and employee events

Kenntnisse

Calendar management

Travel coordination

Executive support

Vendor management

Ausbildung

Associate degree

Bachelor degree preferred

Tools

None

Jobbeschreibung

The Executive Assistant & Office Manager provides comprehensive executive, administrative, and site operations support for senior leadership and the Louisville office. The role serves as a central point of coordination for leadership calendars, travel, meetings, visitors, communications, purchasing, invoices, onboarding, facilities, and employee events. The position works independently across functions, handles sensitive information with discretion, anticipates needs, and creates the structure required for leaders and associates to operate effectively.

Education and Experience:

• Associate degree or equivalent combination of education and relevant experience required; bachelor degree in business administration, communications, hospitality, or a related field preferred.
• Five or more years of progressively responsible administrative, executive-support, office-management, or site-coordination experience preferred.
• Demonstrated experience supporting senior leaders and managing complex calendars, travel, meetings, events, purchasing, invoices, and confidential information.
• Experience in a regulated, medical-device, healthcare, manufacturing, or global matrix organization preferred.