Executive Administrative Assistant & Travel Scheduler

PHD Services

Northern (KY)

Hybrid

USD 48,000 - 64,000

Full time

3 days ago

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Job summary

PHD Services in Kentucky is seeking an experienced Administrative Assistant to provide high-level support to executive staff. The role requires strong organization, discretion, and the ability to juggle multiple priorities while coordinating calendars, travel, and visitor management.

Ideal candidates have 5+ years in executive administration, proficiency with Microsoft 365 and Google Workspace, and excellent communication skills.

Qualifications

Minimum 5 years of executive-level administrative support experience.
Proficient with Microsoft 365 and Google Workspace.
Excellent written and verbal communication; maintain discretion.
Valid driver's license and ability to travel as needed.
Experience with Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

Maintain, organize, and order general office supplies to keep teams well-equipped.
Greet visitors, sign in, and provide a welcoming, professional experience.
Manage and organize team schedules and appointments using calendar tools.
Coordinate and book domestic and international travel for executives.
Take accurate meeting notes and distribute follow-up items.
Answer, screen, and direct incoming calls professionally.
Receive and communicate messages accurately and timely.
Assist with administrative and project work using Microsoft 365 and other tools.
Support executives and team with day-to-day administrative needs.
Maintain organized files and handle confidential information with discretion.