Pharma Operations Executive Assistant

Proclinical; New York (NY); On-site; USD 55,000 - 66,000; Full time

Job summary

Proclinical in New York City is seeking an Executive Assistant to provide essential support in managing day-to-day operations, coordinating schedules, and facilitating cross-department communication. You will handle confidential information, organize assignments, and liaise with HR, Finance, PM, Facilities, and IT.

Proficiency with Microsoft Office and travel software like Concur is preferred. This role offers the chance to be a pivotal part of a leading pharmaceutical company, with a dynamic,

Qualifications

• Strong interpersonal and communication skills with cross-department collaboration.
• Excellent organizational and project management abilities.
• Proficiency in oral and written technical communication.
• Advanced skills in Microsoft Outlook, Word, PowerPoint, Excel, Visio, and Acrobat.
• Familiarity with travel booking systems such as Concur is preferred.

Responsibilities

• Manage calendars proactively, schedule meetings, and coordinate logistics.
• Organize and support diverse assignments, including confidential information.
• Ensure effective communication within the department and across functions.
• Liaise with Human Resources, Finance, Program Management, Facilities, and IT to support operations.
• Maintain records, process forms, and submit expense reports.

Skills

Interpersonal communication

Organizational skills

Project management

Written and verbal communication

Cross-departmental collaboration

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Visio

Adobe Acrobat Pro

Concur Travel

Job description

Proclinical in New York City is seeking an Executive Assistant to provide essential support in managing day-to-day operations, coordinating schedules, and facilitating cross-department communication. You will handle confidential information, organize assignments, and liaise with HR, Finance, PM, Facilities, and IT.

Proficiency with Microsoft Office and travel software like Concur is preferred. This role offers the chance to be a pivotal part of a leading pharmaceutical company, with a dynamic,