Executive Assistant & Office Operations Lead

NEWITY; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Retirement Plan with Company Contrib.

Paid Time Off & Holidays

Job summary

NEWITY is seeking an Executive Assistant & Office Manager in Chicago to support the CEO and manage daily office operations. You will coordinate travel, prepare letters, and assist HR projects with the SVP of HR, delivering service-first support to onsite staff and visitors.

Ideal candidates bring 3–5+ years of EA/office experience, strong calendar and event planning skills, and a discreet, organized approach to handling confidential information in a fast-paced environment.

Qualifications

• 3–5+ years of experience as an Executive Assistant or Office Manager.
• Experience supporting a CEO or C-suite with calendar and travel.
• Hands-on office operations experience with mail, deliveries and vendors.
• Experience planning and supporting company events and meetings.
• Excellent organization and ability to manage multiple priorities.
• Strong written and verbal communication and professional service mindset.
• Discretion with confidential information.

Responsibilities

• Provide executive support to the CEO, including calendar management and prioritization.
• Coordinate domestic and international travel, itineraries, and expenses.
• Support HR initiatives with the SVP of HR and prepare correspondence.
• Plan and coordinate team lunches, catering, and meetings.
• Support company events onsite and offsite.
• Greet visitors and manage deliveries; maintain office supplies.
• Maintain vendor relationships and ensure office security.

Skills

Calendar management

Travel coordination

Communication

Organization

Discretion

Vendor coordination

Time management

Tools

Microsoft 365

Job description

NEWITY is seeking an Executive Assistant & Office Manager in Chicago to support the CEO and manage daily office operations. You will coordinate travel, prepare letters, and assist HR projects with the SVP of HR, delivering service-first support to onsite staff and visitors.

Ideal candidates bring 3–5+ years of EA/office experience, strong calendar and event planning skills, and a discreet, organized approach to handling confidential information in a fast-paced environment.