Office Manager

Newity LLC; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Year-end discretionary bonus

Comprehensive health plan (medical, Rx

Retirement plan with company match

Paid time off and holidays

Job summary

NEWITY is America's source for small business capital, seeking an Executive Assistant / Office Manager to support the CEO and run day-to-day office operations. You will coordinate travel, manage calendars, support HR projects with the SVP of HR, and help with events, logistics, and onsite needs.

The role requires 3-5+ years in executive support or office management, meticulous organization, and a service-first mindset. Onsite work in Chicago region with a comprehensive benefits package.

Qualifications

• 3-5+ years of experience in executive support or office management.
• Experience supporting a CEO or senior leaders with calendar and travel coordination.
• Experience handling office operations, mail, deliveries, supplies and vendor coordination.

Responsibilities

• Provide executive support to the CEO, including calendar management and meeting scheduling.
• Coordinate domestic and international travel arrangements and expense documentation.
• Partner with HR on ad hoc administrative projects and support for HR initiatives.
• Prepare letters, packages, and other correspondence for leadership and HR.
• Coordinate team lunches, catering, and meeting logistics; plan and support company events.

Skills

Calendar management

Travel coordination

Executive support

Vendor coordination

Office operations

Event coordination

Microsoft 365

Communication

Tools

Microsoft 365

Job description

Description

NEWITY is America's source for small business capital, dedicated to providing access to SBA loan solutions. Achieving our vision requires more than ambition. It demands resilience, collaboration, accountability, professionalism, and a relentless drive to improve. Our culture moves fast, fosters excellence, and rewards those who lean in. It’s not for everyone, but if you’re energized by challenge, motivated by impact, and ready to grow alongside teammates who share your commitment, there’s no better place to build your career.

Job Summary

We are looking for an Executive Assistant / Office Manager with a track record of success supporting senior executives, managing office operations, and coordinating events and logistics. In this role, you will serve as the Executive Assistant to our CEO while also keeping our office running smoothly day to day. You will partner closely with our SVP of HR on a wide range of ad hoc projects, from sending letters and packages to coordinating lunches, travel, and company events. You will be a go-to resource for onsite employees and visitors, bringing organization, discretion, and a service-first mindset to everything you do.

Requirements

Key Responsibilities

• Provide executive support to the CEO, including calendar management, meeting scheduling, and day-to-day prioritization
• Coordinate domestic and international travel arrangements, itineraries, and expense documentation
• Partner with the SVP of HR on ad hoc projects and administrative support for HR initiatives
• Prepare and send letters, packages, and other correspondence on behalf of leadership and HR
• Coordinate team lunches, catering, and meeting logistics
• Plan, coordinate, and support company events, both onsite and offsite
• Serve as the first point of contact for onsite employees, helping with day-to-day office needs and basic requests
• Greet visitors and manage incoming deliveries, ensuring the office is secure and running smoothly
• Maintain office supplies, equipment, and vendor relationships
• Handle confidential information with discretion and professionalism at all times

Qualifications

• 3-5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role
• Experience supporting a CEO or other C-suite executives, including complex calendar management and travel coordination
• Hands-on experience with office operations, including mail and package handling, deliveries, supplies, and vendor coordination
• Experience planning and supporting company events, team lunches, and meetings
• Exceptional organization and attention to detail, with the ability to manage multiple priorities that shift quickly
• Strong written and verbal communication skills and a professional, service-oriented approach
• Discretion and sound judgment when handling confidential executive and HR information
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
• Ability to work onsite and be a reliable, consistent presence in the office
• HR, people operations, or financial services experience (preferred)

Benefits

• Compensation: $60,000 - $75,000 Per Year + Year End Discretionary Bonus
• Comprehensive Health, Dental, and Vision Insurance
• Retirement Plan with Company Match
• Paid Time Off and Holidays

NEWITY is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability, or any other characteristic protected by applicable laws.