Executive Assistant

Elite Placement Group, Inc.; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Elite Placement Group, Inc. seeks an executive assistant to provide dedicated administrative support in our in-office Chicago (Gold Coast) operation, balancing personal assistant tasks as needed.

The role suits a mature, reliable professional who thrives in a fast-paced environment. The position works across multiple locations, manages complex calendars, travel logistics, emails, and key documents while maintaining confidentiality and professionalism.

Qualifications

• 5+ years of professional administrative experience (financial services is a plus)
• Mac OS proficiency, including Word, Excel, and Outlook
• Exceptional organizational skills and attention to detail
• Strong communication with quiet confidence and professional demeanor
• Ability to work independently and take initiative
• High integrity, discretion, and sound judgment

Responsibilities

• Manage complex calendars and schedules across multiple locations
• Arrange travel and logistics in-house
• Screen and respond to emails; flag priorities
• Update databases; track important documents
• Create and maintain spreadsheets and documents
• Support special projects and day-to-day operations
• Maintain confidentiality and professionalism
• Schedule personal appointments
• Provide proactive support with a no-task-too-small attitude

Skills

Calendar management

Email management

Organization

Communication

Independence

Discretion

Tools

Mac OS

Microsoft Word

Microsoft Excel

Outlook

Job description

Location: In office – Chicago, IL (Gold Coast)

(This is a MAC based office-must be highly proficient)

We are seeking a professional, discreet, and highly capable Executive Assistant to provide dedicated administrative office support and some personal assistant tasks. The ideal candidate is mature, grounded, and thrives in a fast-paced environment. This is a fully in-office position, alternating between two primary locations in Chicago’s Gold Coast.

This is a small but busy team. Candidates must be okay working independently. We are seeking candidates with career stability and experience within professional services.

Key Responsibilities:

• Manage complex calendars and schedules across multiple locations
• Handle in-house travel arrangements and logistics
• Manage and organize incoming emails; respond and flag priorities as needed
• Update databases and keep track of important documents
• Create and maintain spreadsheets and other documents
• Perform a wide variety of administrative tasks, including:
• Supporting special projects and day-to-day operations
• Maintain confidentiality and professionalism at all times
• Make personal appointments
• Provide proactive support with a no-task-too-small attitude

Qualifications:

• 5+ years of professional administrative experience (financial services is a plus)
• High proficiency on Mac OS, including Microsoft Word, Excel, and Outlook
• Exceptional organizational skills and attention to detail
• Strong communication skills—quiet confidence and professional demeanor
• Ability to work independently and take initiative
• A high level of integrity, discretion, and sound judgment