Office Manager

NEWITY; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Retirement Plan with Company Contrib.

Paid Time Off & Holidays

Job summary

NEWITY is seeking an Executive Assistant & Office Manager in Chicago to support the CEO and manage daily office operations. You will coordinate travel, prepare letters, and assist HR projects with the SVP of HR, delivering service-first support to onsite staff and visitors.

Ideal candidates bring 3–5+ years of EA/office experience, strong calendar and event planning skills, and a discreet, organized approach to handling confidential information in a fast-paced environment.

Qualifications

• 3–5+ years of experience as an Executive Assistant or Office Manager.
• Experience supporting a CEO or C-suite with calendar and travel.
• Hands-on office operations experience with mail, deliveries and vendors.
• Experience planning and supporting company events and meetings.
• Excellent organization and ability to manage multiple priorities.
• Strong written and verbal communication and professional service mindset.
• Discretion with confidential information.

Responsibilities

• Provide executive support to the CEO, including calendar management and prioritization.
• Coordinate domestic and international travel, itineraries, and expenses.
• Support HR initiatives with the SVP of HR and prepare correspondence.
• Plan and coordinate team lunches, catering, and meetings.
• Support company events onsite and offsite.
• Greet visitors and manage deliveries; maintain office supplies.
• Maintain vendor relationships and ensure office security.

Skills

Calendar management

Travel coordination

Communication

Organization

Discretion

Vendor coordination

Time management

Tools

Microsoft 365

Job description

About Us: NEWITY is America\'s source for small business capital, dedicated to providing access to SBA loan solutions. Achieving our vision requires more than ambition. It demands resilience, collaboration, accountability, professionalism, and a relentless drive to improve. Our culture moves fast, fosters excellence, and rewards those who lean in. It\u2019s not for everyone, but if you\u2019re energized by challenge, motivated by impact, and ready to grow alongside teammates who share your commitment, there\u2019s no better place to build your career.

Job Summary: We are looking for an Executive Assistant & Office Manager with a track record of success supporting senior executives, managing office operations, and coordinating events and logistics. In this role, you will serve as the Executive Assistant to our CEO while also keeping our office running smoothly day to day. You will partner closely with our SVP of HR on a wide range of ad hoc projects, from sending letters and packages to coordinating lunches, travel, and company events. You will be a go-to resource for onsite employees and visitors, bringing organization, discretion, and a service-first mindset to everything you do.

Qualifications:

• 3-5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role
• Experience supporting a CEO or other C-suite executives, including complex calendar management and travel coordination
• Hands-on experience with office operations, including mail and package handling, deliveries, supplies, and vendor coordination
• Experience planning and supporting company events, team lunches, and meetings
• Exceptional organization and attention to detail, with the ability to manage multiple priorities that shift quickly
• Strong written and verbal communication skills and a professional, service-oriented approach
• Discretion and sound judgment when handling confidential executive and HR information
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
• Ability to work onsite and be a reliable, consistent presence in the office
• HR, people operations, or financial services experience (preferred)

Description & Responsibilities:

• Provide executive support to the CEO, including calendar management, meeting scheduling, and day-to-day prioritization
• Coordinate domestic and international travel arrangements, itineraries, and expense documentation
• Partner with the SVP of HR on ad hoc projects and administrative support for HR initiatives
• Prepare and send letters, packages, and other correspondence on behalf of leadership and HR
• Coordinate team lunches, catering, and meeting logistics
• Plan, coordinate, and support company events, both onsite and offsite
• Serve as the first point of contact for onsite employees, helping with day-to-day office needs and basic requests
• Greet visitors and manage incoming deliveries, ensuring the office is secure and running smoothly
• Maintain office supplies, equipment, and vendor relationships
• Handle confidential information with discretion and professionalism at all times

Pay Range and Compensation Package: Base Compensation: $60,000 -$75,000 + Discretionary Bonus. Comprehensive Health, Dental, and Vision Insurance. Retirement Plan with Company Contribution. Paid Time Off and Holidays.