Executive Assistant/Office Manager

Hawthorne Lane; Bethesda (MD); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) matching

Transit benefits

Job summary

Hawthorne Lane is seeking an organized administrative professional to support the CEO and oversee office operations, blending C-suite assistance with facilities management. The role requires discretion, proactive foresight, and flexibility to jump in wherever help is needed to keep the office running smoothly.

Key responsibilities include managing calendars, coordinating international travel, organizing board and leadership meetings, drafting correspondence, and supporting special projects for

Qualifications

• Minimum of five years of administrative office support, prior experience supporting C-suite or senior executives is required and board support is a plus.
• Strong organizational skills with attention to detail and the ability to prioritize independently.
• Proficient in Microsoft Office; comfortable with coordinating complex calendars and travel arrangements.
• Discretion, professionalism, and mature business acumen in interactions with executives and stakeholders.
• Excellent written and verbal communication with a proactive attitude and service mindset.

Responsibilities

• Provide proactive, discreet, high-level administrative support to the CEO and oversee office operations.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Schedule board, executive, and leadership meetings, prepare materials, and manage logistics.
• Draft and edit correspondence, reports, and presentations; ensure timely delivery of materials.
• Track priorities, decisions, and commitments, supporting special projects for the CEO and leadership.
• Oversee day-to-day corporate office operations including facilities, IT coordination, supplies, and visitor management.
• Coordinate onsite and offsite events and executive functions, including catering and logistics.

Skills

Executive support

Calendar management

Travel coordination

Meeting planning

Communication

Discretion

Tools

Microsoft Office

G Suite

Job description

Attention administrative professionals! This renewable energy company is seeking an organized, thorough, and adaptable administrative professional for their Executive Assistant/Office Manager opening supporting their CEO and overall office operations. This blended role requires a polished professional who operates with exceptional discretion, proactive foresight, and the agility to balance C‑suite administrative support with daily facility operations. Above all, the ideal candidate possesses a strong “no task too small” mindset, is naturally flexible, eager to roll up their sleeves, and ready to jump in wherever help is needed to support the team and keep each day running smoothly. This is an exciting opportunity to join a values‑driven company making a true impact!

Key Responsibilities:

• Provide proactive, discreet, and high‑level administrative and coordination support to the CEO, managing calendars, coordinating meetings, appointments, travel, and board commitments.
• Coordinate domestic and international executive travel, including flights, accommodations, ground transportation, itineraries, and related logistics; monitor arrangements, resolve disruptions.
• Coordinate board, executive, and leadership meetings, including scheduling, invitations, agendas, materials, technology, rooms, catering, travel, and communications; ensure materials and logistics are accurate, complete, and delivered on time.
• Operate as a key point of contact in the office, overseeing timely communication and information flow among executives, employees, board members, and internal and external stakeholders; draft and edit correspondence, reports, presentations, agendas, and meeting materials.
• Track priorities, action items, decisions, and commitments to ensure timely follow-through, conducting research and supporting special projects and initiatives as requested by the CEO or leadership team.
• Oversee day‑to‑day corporate office operations, including facilities, IT coordination, supplies, visitors, meeting spaces, and office logistics, while maintaining a professional, organized, and welcoming environment.
• Coordinate onsite and offsite meetings, company events, and executive functions, including catering, room setup, technology, materials, transportation, and other logistical requirements.

Why You’ll Love Working Here:

• Mission‑driven organization with close and collaborative team culture.
• The opportunity to work directly with leadership.
• Competitive benefits package including medical, dental, vision, 401(k) matching, transportation benefits and more!

What We’re Looking For:

• Career administrative profile. You have a minimum of five (5) years of administrative office support. Prior experience supporting C‑suite or other senior executives is required and experience providing Board support is a plus!
• Reliable. Your organizational tactics maintain strong workflow and allow for your ability to prioritize independently. You are thorough and can be counted on, no detail or task goes unnoticed!
• Confidence in delivery. You are practiced in your communication skills and possess mature business acumen. You are discrete, service‑mindful, and exude professionalism.
• Technically proficient. You are skilled working across Microsoft Office.
• Impressive productivity. The little things matter; you take notice of deadlines, accuracy and follow-through on tasks.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.