Executive Assistant

Allora; Athens (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Hawthorne House is seeking an Executive Assistant to provide direct support to the CEO, managing complex calendars, travel, and communications while overseeing Airbnb property operations. The role requires discretion, strong organization, and the ability to handle multiple priorities in a fast-paced environment.

You will coordinate meetings, prepare agendas, and maintain organized files, with duties spanning personal assistance, vendor coordination, and project support.

Qualifications

• Proven experience supporting C-suite executives and managing complex calendars.
• Excellent customer service and discretion handling confidential information.
• Experience coordinating short-term rental properties (Airbnb or similar).
• Proficient with MS Office; Mac preferred; CRM and project management tools.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage calendars, travel, meetings, and correspondence.
• Coordinate Airbnb guest communications, reservations, and property tasks.
• Prepare agendas, take meeting notes, and track action items.
• Oversee filing systems, vendor coordination, and special projects.

Skills

Calendar management

Travel coordination

Vendor coordination

MS Office

CRM knowledge

Project management tools

Airbnb platform

Customer service

Discretion

Tools

CRM software

Airbnb platform

Job description

Our client, Hawthorne House, is seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to the CEO. This is a dynamic, high-impact role that requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant will serve as a trusted partner to the CEO, managing business and personal priorities and overseeing administrative responsibilities for the CEO's Airbnb properties. The ideal candidate is resourceful, adaptable, customer service-oriented, and thrives in a role where no two days are the same.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage calendars, appointments, meetings, and travel arrangements.
• Screen and manage incoming phone calls, emails, and correspondence.
• Coordinate meetings, prepare agendas, and take meeting notes as needed.
• Handle confidential information with the highest level of professionalism and discretion.
• Assist with personal assistant responsibilities, including scheduling personal appointments, coordinating errands, and managing personal projects.
• Oversee day-to-day administrative tasks related to Airbnb properties, including guest communications, reservations, vendor coordination, maintenance scheduling, and ensuring properties are guest-ready.
• Coordinate with vendors, contractors, and service providers to ensure timely completion of projects and maintenance.
• Assist with special projects and operational initiatives as assigned.
• Maintain organized electronic and physical filing systems.
• Anticipate the needs of the CEO and proactively resolve issues before they arise.

Physical Requirements

• Ability to sit, stand, bend, and occasionally lift or move office supplies and packages.
• Ability to work on a computer for extended periods.
• Ability to travel locally as needed to assist with errands or property-related responsibilities.

Requirements

• Excellent customer service skills
• Mac proficiency preferred
• Experience in MS Office
• CRM knowledge and project management software preferred
• Experience coordinating short-term rental properties (Airbnb or similar) is a plus
• Self-motivated, detail-oriented, and able to work independently with minimal supervision

Reports directly to the CEO.