Executive Assistant

Maple Atlantic Group; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Employee discounts

Wellness programs

Job summary

Maple Atlantic Group in Austin, TX is seeking an Executive Assistant to deliver high-level administrative support to senior executives. You will manage calendars, coordinate travel, and prepare reports while handling confidential communications in a fast-paced finance environment.

The role requires strong organizational skills, excellent communication, and proficiency in Microsoft Office. You will collaborate with leaders, organize meetings, and maintain files to support strategic

Qualifications

• Bachelor's degree in a related field or equivalent
• 3–5 years of executive assistant experience
• Strong organizational and multitasking abilities
• Excellent communication and discretion in handling confidential information
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Responsibilities

• Provide high-level administrative support to senior executives
• Manage calendars and coordinate meetings and travel arrangements
• Prepare reports, agendas, and minutes for meetings
• Maintain and organize files and documentation
• Assist with information gathering and research to support decision-making
• Handle confidential information with discretion and professionalism
• Collaborate with executives to ensure smooth office operations

Skills

Calendar management

Travel coordination

Executive support

MS Office

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Job description

Maple Atlantic Group, a leading financial services company, is hiring an Executive Assistant in Austin, TX. This full-time position involves providing top-notch administrative support to senior executives, ensuring the smooth operation of daily business functions.

Your day-to-day tasks will involve managing schedules, coordinating meetings, handling correspondence, and assisting with travel arrangements. This includes scheduling appointments, managing calendars, and ensuring that all meetings are well-organized and attended by the right people. You will also be responsible for maintaining files, which involves organizing, updating, and storing important documents, and preparing reports, which may include compiling data, analyzing information, and presenting findings in a clear and concise manner. Additionally, you will support executive decision-making processes by providing necessary information, assisting with research, and offering insights based on the data and reports you prepare.

In this role, you will collaborate closely with senior executives, engaging in professional and confidential discussions that drive strategic decision-making. The workplace is located in Austin, Texas, providing a dynamic and fast-paced environment that fosters innovation and growth. You will be part of a team that thrives on creativity and adaptability, working on projects that have a significant impact on the company's success. The city of Austin offers a vibrant culture, with a rich blend of technology, music, and outdoor activities, creating a stimulating atmosphere for both work and leisure.

The salary is negotiable, and the company offers a comprehensive benefits package that includes health insurance, retirement plans, and possibly other perks such as paid time off, employee discounts, and wellness programs. This package is designed to support the overall well-being and financial security of its employees.

You should have strong organizational and detail-oriented skills. Excellent communication and interpersonal abilities are essential. Proficiency in Microsoft Office Suite is required. Prior experience in an administrative or executive assistant role is preferred.

• health insurance
• retirement plans
• paid time off
• employee discounts
• wellness programs

Responsibilities:

• Provide high-level administrative support to senior executives, including managing schedules, coordinating travel arrangements, and handling correspondence.
• Assist in preparing and presenting meeting materials, agendas, and minutes to ensure effective communication and decision-making.
• Maintain and update executive calendars, ensuring all appointments and commitments are accurately recorded and communicated.
• Coordinate and manage office logistics, including ordering supplies, maintaining office equipment, and handling facility reservations.
• Assist in the preparation of reports, presentations, and other materials required by senior executives for internal and external communications.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Stay up-to-date with industry trends and developments to provide valuable insights and support to senior executives.
• Perform other duties as assigned to ensure the smooth operation of the executive office.

Qualifications:

• Bachelor's degree in Business Administration, Administrative Assistance, or a related field.
• Minimum of 3-5 years of experience in an executive assistant or administrative role, with a strong background in managing the schedules and calendars of senior executives.
• Excellent organizational, time-management, and multitasking skills.
• Strong attention to detail and the ability to handle confidential and sensitive information with discretion.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Outstanding verbal and written communication skills, with the ability to effectively communicate with executives at all levels.
• Strong interpersonal and customer service skills, with the ability to build and maintain positive relationships with clients and colleagues.
• Ability to work independently and as part of a team in a fast-paced environment.