Executive Administrative Assistant

NextStep Recruiting; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

NextStep Recruiting is seeking an Executive Administrative Assistant to support multiple executives and senior leaders in a professional corporate environment. You will manage complex calendars, coordinate travel, arrange meetings, and handle day-to-day office needs with a high level of organization and attention to detail.

The role demands strong communication, prioritization of competing demands, and proactive problem solving in a fast-paced setting.

Qualifications

• Previous experience supporting multiple executives and/or VPs.
• Exceptional attention to detail, organization, and follow-through.
• Strong calendar management and travel coordination.
• Professional communication with senior leadership.
• Experience with Microsoft Office; Dynamics a plus.

Responsibilities

• Manage complex calendars and schedule meetings across executives and VPs.
• Coordinate domestic and international travel itineraries and changes.
• Oversee office vendors, facilities, and day-to-day services.
• Arrange executive lunches, catering, and meetings.
• Provide administrative support as needs arise.

Skills

Calendar management

Scheduling

Travel coordination

Executive support

Communication

Tools

Microsoft Office

Microsoft Dynamics

Job description

NextStep Recruiting is partnering with a confidential client to identify an Executive Administrative Assistant to support multiple executives and senior leaders. This role is responsible for keeping schedules, travel, meetings, and day-to-day office needs running smoothly in a professional corporate environment. The ideal candidate is highly organized, exceptionally detail-oriented, and experienced in managing competing priorities for multiple executives.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate priorities across multiple executives and VPs
• Coordinate domestic and/or international travel, including itineraries, accommodations, transportation, and schedule changes
• Manage office vendors and coordinate maintenance, facilities needs, and other day-to-day office services
• Coordinate lunches, catering, meetings, and other executive or office-related events
• Provide additional administrative and operational support to executives as needs arise

Requirements

• Previous experience supporting multiple executives and/or VPs simultaneously
• Exceptional attention to detail, organization, and follow-through
• Strong calendar management, meeting scheduling, and travel coordination experience
• Professional communication skills and ability to work effectively with senior leadership
• Experience with Microsoft Office and business systems; Microsoft Dynamics experience is a plus

NextStep Recruiting provides equal employment opportunities (EEO) to all employees and applicants regardless of race, color, or applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities.