Executive Assistant

TRS Staffing Solutions; Greenville (SC); On-site; USD 65,000 - 95,000; Full time

Job summary

TRS Staffing Solutions is seeking an experienced Executive Administrator to support senior leadership and project teams in a fast-paced environment. The role acts as a trusted partner to leadership and as a central administrative resource for project personnel, clients, visitors, and office operations.

The ideal candidate will manage complex calendars, coordinate travel, prepare reports and presentations, and maintain confidential information while collaborating across departments.

Qualifications

• 5+ years of executive support, project administration, office management, or administrative coordination experience.
• Strong experience supporting senior leaders, project teams, or business operations.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience managing calendars, meetings, travel arrangements, and executive communications.
• Excellent organizational, communication, and multitasking skills.
• Ability to priorities and manage multiple competing demands in a fast-paced environment.
• Strong customer service orientation and professional presence.

Responsibilities

• Manage complex calendars, schedules, and meeting coordination for senior leadership.
• Coordinate travel arrangements, meeting logistics, and executive communications.
• Prepare reports, presentations, correspondence, and meeting materials.
• Support leadership with special projects, action items, and follow-up activities.
• Maintain confidentiality while handling sensitive business information.
• Support project managers and project teams with administrative coordination and project documentation.
• Maintain project files, reports, spreadsheets, and tracking logs.
• Assist with document formatting, editing, and quality reviews using Microsoft Office applications.
• Create and update organizational charts, team rosters, and project-related documentation.
• Manage onboarding activities and project-related administrative processes.
• Serve as a primary point of contact for visitors, clients, vendors, and stakeholders.
• Coordinate conference room scheduling, catering, office events, and client meetings.
• Maintain office supplies, vendor relationships, and administrative resources.
• Support a professional and welcoming office environment.
• Assist with day-to-day office activities and special requests as needed.

Skills

Calendar management

Travel coordination

Executive support

Communication

Multitasking

Confidentiality

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

SharePoint

Job description

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Position Summary

We are seeking a highly organized and proactive Executive Administrator to support senior leadership and project teams in a fast-paced, high-visibility office environment. This role serves as a trusted partner to leadership while also acting as a central administrative resource for project personnel, clients, visitors, and office operations. This position requires someone who can anticipate needs, manage competing priorities, maintain confidentiality, and build strong relationships across all levels of the organization. The successful candidate will be equally comfortable coordinating executive calendars, preparing project documentation, welcoming clients, organizing meetings, and handling day-to-day office needs.

Key Responsibilities

Executive & Leadership Support

• Manage complex calendars, schedules, and meeting coordination for senior leadership.
• Coordinate travel arrangements, meeting logistics, and executive communications.
• Prepare reports, presentations, correspondence, and meeting materials.
• Support leadership with special projects, action items, and follow-up activities.
• Maintain confidentiality while handling sensitive business information.

Project & Administrative Support

• Support project managers and project teams with administrative coordination and project documentation.
• Maintain project files, reports, spreadsheets, and tracking logs.
• Assist with document formatting, editing, and quality reviews using Microsoft Office applications.
• Create and update organizational charts, team rosters, and project-related documentation.
• Manage onboarding activities and project-related administrative processes.

Office Operations & Client Support

• Serve as a primary point of contact for visitors, clients, vendors, and stakeholders.
• Coordinate conference room scheduling, catering, office events, and client meetings.
• Maintain office supplies, vendor relationships, and administrative resources.
• Support a professional and welcoming office environment.
• Assist with day-to-day office activities and special requests as needed.

Qualifications

Required

• 5+ years of executive support, project administration, office management, or administrative coordination experience.
• Strong experience supporting senior leaders, project teams, or business operations.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience managing calendars, meetings, travel arrangements, and executive communications.
• Excellent organizational, communication, and multitasking skills.
• Ability to priorities and manage multiple competing demands in a fast-paced environment.
• Strong customer service orientation and professional presence.

Preferred

• Experience supporting engineering, construction, manufacturing, industrial, energy, or project-based organizations.
• Experience using Microsoft Visio to create and maintain organizational charts and diagrams.
• SharePoint and document management system experience.
• Experience supporting client-facing business leaders or project executives.

Event coordination and office manage