Executive Assistant & Office Manager - Private Medical Practice

HRB; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits

Job summary

HRB, a private NYC medical practice on the Upper East Side, seeks an Executive Assistant/Office Manager to support a solo physician with office operations and administrative tasks. The role requires resourcefulness and a willingness to pitch in across responsibilities.

This in-office position is 5 days per week. You will manage calendars, coordinate with vendors, greet patients, and handle ad hoc projects in a small, hands-on environment with growth opportunities.

Qualifications

• 3-5+ years of administrative experience.
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Extremely organized and driven to succeed.
• Resourceful with a "no-job-beneath-me" attitude.

Responsibilities

• Oversee the office and the medical assistants.
• Answer phones and greet patients.
• Liaise with vendors and building management regarding facilities issues.
• Assist with numerous ad hoc projects.
• Heavy calendar management and meeting planning for the physician.
• Follow up with patients post-visits.
• Screen and forward calls, provide information, and take messages.
• Prepare and manage correspondence, reports and documents.

Skills

Microsoft Office

Job description

HRB, a private NYC medical practice on the Upper East Side, seeks an Executive Assistant/Office Manager to support a solo physician with office operations and administrative tasks. The role requires resourcefulness and a willingness to pitch in across responsibilities.

This in-office position is 5 days per week. You will manage calendars, coordinate with vendors, greet patients, and handle ad hoc projects in a small, hands-on environment with growth opportunities.