Executive Assistant & Office Manager — NYC Growth

BCL Search; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job summary

BCL Search is seeking an Executive Assistant/Office Manager to join its New York City team. This role combines traditional administrative duties with broader office operations, HR onboarding, and project support in a growing life sciences environment.

The successful candidate will manage complex calendars, travel, and expenses, coordinate meetings and events, and act as a central resource for employees, vendors, and facilities.

Qualifications

• 5+ years of administrative, executive support, office management, or related experience.
• Experience in biotech, life sciences, healthcare, or related environment preferred.
• Strong calendar management, travel coordination, and expense reporting experience.
• Excellent organizational skills and ability to juggle multiple priorities in a fast-paced environment.
• Polished and professional with excellent written and verbal communication skills.
• Proactive and resourceful in a growing, entrepreneurial environment.
• No-task-too-big-or-small mentality and genuine interest in taking on responsibilities outside of a traditional EA scope.
• Ability to work onsite five days per week in NYC.

Responsibilities

• Provide day-to-day administrative support, including complex calendar management, scheduling, travel arrangements, and expense reporting.
• Oversee general office operations and serve as a go-to resource for employees, visitors, vendors, and building management.
• Assist with onboarding and offboarding, employee logistics, and other light HR-related initiatives.
• Coordinate meetings, events, team gatherings, and other internal and external functions.
• Manage and organize documents, files, presentations, and other business materials.
• Assist with company communications and social media initiatives as needed.
• Liaise with vendors and manage office supplies, inventory, and general workplace needs.
• Support special projects and broader operational initiatives as the organization grows.
• Proactively identify ways to improve processes, organization, and efficiency across the office.
• Jump in wherever needed and take ownership of both large projects and day-to-day details.

Skills

Calendar management

Travel coordination

Expense reporting

Office operations

HR onboarding

Project coordination

Event planning

Communications

Job description

BCL Search is seeking an Executive Assistant/Office Manager to join its New York City team. This role combines traditional administrative duties with broader office operations, HR onboarding, and project support in a growing life sciences environment.

The successful candidate will manage complex calendars, travel, and expenses, coordinate meetings and events, and act as a central resource for employees, vendors, and facilities.