Executive Assistant

LifeMD; New York (NY); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health Care Plans

Retirement Plans

Life Insurance

Flexible Paid Time Off

Commuter Benefits

Short & Long Term Disability

Training & Development

Job summary

LifeMD seeks an on-site Executive Assistant to support our CEO and Chief Acquisition Officer in New York City. The role includes executive scheduling, travel coordination, and overall office management to ensure a smooth and efficient executive workflow.

The ideal candidate has at least 5 years of related experience, excels in discretion, and is proficient with Google Suite. A Bachelor’s degree is preferred, with strong written and verbal communication skills and tech-savviness.

Qualifications

• 5 years’ related experience.
• Proficient in Google Suite.
• Executive scheduling experience.
• Discretion and confidentiality.

Responsibilities

• Manage an active calendar of appointments and meetings for the CEO and CAO.
• Support NYC office management and visit logistics for executives.
• Coordinate events, meetings, and travel arrangements as needed.
• Prepare content and materials for meetings and follow up on actions.

Skills

Executive scheduling

Discretion and confidentiality

Google Suite

Calendar management

Education

Bachelor’s degree preferred

Tools

Google Workspace

Job description

About us

LifeMD is a leading provider of virtual primary care, telehealth, and specialized treatment programs serving hundreds of thousands of patients nationwide. Our vertically integrated platform combines 50-state licensed providers, in-house pharmacy and lab integrations, and proprietary technology that enables safe, high-quality, and affordable care.

At the heart of this transformation is our team of developers, engineers, and tech innovators building state-of-the-art systems that make healthcare smarter, faster, and more accessible. From architecting scalable backend systems to crafting intuitive user experiences, we are pushing boundaries every day.

Recognized as one of the fastest-growing healthcare tech companies (#166 on Deloitte Fast 500 in 2023), LifeMD is not just a healthcare company — it’s a tech company revolutionizing healthcare.

About the role

We are seeking an on-site Executive Assistant to support our Chief Executive Officer, Chief Acquisition Officer, and provide additional administrative support for the executive team, i.e. schedule travels, meetings and maintain corporate accounts with travel vendors, etc. In this role, you will also act as Office Manager for our NYC office where you will be responsible for maintaining a clean and orderly work environment, making sure office supplies, snacks and drinks are stocked at all times. The right person for this role is highly organized, pays attention to detail and is responsive in a timely manner.

Responsibilities

• Perform a broad variety of administrative tasks that include managing an active calendar of appointments; planning and facilitating meetings, compiling, and researching content and documents for meetings, completing expense reports, and composing, preparing and prioritizing correspondence. Must be able to anticipate and solve for challenges to ensure the most strategic use of the executive’s time
• Provide support to CEO, CAO and C-Suite executives visiting the New York office, as well as support various aspects of NYC office management
• Organize and coordinate special events and meetings, including arranging locations, logistics, conference rooms, catering, room prep, communications, and overall support
• Assist in coordinating agendas, assemble content and topics from participants, and help participants be prepared for meetings and projects; also support actions and follow-ups
• Organize and coordinate administrative duties related to certain company assets and resources, such as company equipment, stocking of supplies, working with vendors, and other duties as needed or assigned
• Ability to represent company in dealings with third parties
• Potential duties outside of the office could include: drop-off and pick-up of dry cleaning, cleaning corporate apartment in NYC, scheduling travel outside of office hours, etc.

Basic Qualifications

• 5 years’ related experience
• Proficient in Google Suite
• Executive scheduling experience
• Discretion and confidentiality

Preferred Qualifications

• Bachelor’s degree preferred
• Excellent verbal and written communication skills
• Technologically savvy

Benefits

• Pay: $100-$120K Annual Salary
• Health Care Plans (Medical, Dental & Vision)
• Retirement Plans
• Life Insurance (Basic, Voluntary & AD&D)
• Flexible Paid Time Off
• Commuter Benefits
• Short & Long Term Disability
• Training & Development

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned, at any time with or without notice.

LifeMD is an Equal Opportunity Employer

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