Executive Assistant/Office Manager

Gainor; New York (NY); On-site; USD 80,000 - 105,000; Full time

Job summary

A prominent real estate investment company is seeking an Executive Assistant/Office Manager to support their New York-based executives. This hybrid role involves managing calendars, coordinating travel, and overseeing office needs, providing an excellent opportunity within a high-achieving team.

Qualifications

• 3+ years of experience as an assistant, coordinator, or similar administrative role.
• Proficient in Microsoft Office Suite.
• Enjoys learning and collaborating in a team environment.

Responsibilities

• Calendar management and scheduling.
• Coordinate travel arrangements and create itineraries.
• Manage time tracking and expense reimbursements.
• Create agendas, reports, and presentations.
• Greet guests professionally and courteously.

Skills

Attention to detail

Organizational skills

Time management

Oral communication

Written communication

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Our client, a prominent real estate investment company specializing in the life sciences space, is seeking an Executive Assistant/Office Manager to support their New York-based executives. This is an excellent opportunity to work with a high-achieving team in a diverse role. The position is hybrid, with 3 days in their Midtown Manhattan office.

Job Responsibilities

1. Calendar management and scheduling
2. Coordinate travel arrangements and create itineraries
3. Manage time tracking and expense reimbursements
4. Create agendas, reports, and presentations
5. Greet guests professionally and courteously
6. Serve as a point of contact for colleagues across departments
7. Assist with onboarding and offboarding of employees
8. Manage office needs (mail, guest screening, phone calls, office aesthetics)
9. Purchase and stock office supplies
10. Liaise with vendors

Skills and Qualifications

1. Bachelor’s degree
2. 3+ years of experience as an assistant, coordinator, or similar administrative role
3. Proficient in Microsoft Office Suite
4. Excellent attention to detail and organizational skills
5. Strong time management and ability to prioritize in a fast-paced environment
6. Exceptional oral and written communication skills
7. Enjoys learning and collaborating in a team environment

Salary Range: $80,000 - $105,000, based on experience.

Gainor provides equal employment opportunities (EEO) to all employees and applicants, regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, and other protected characteristics under applicable law.