Executive Assistant & Office Manager — NYC Hybrid + Equity

Kalepa; New York (NY); Hybride; USD 85 000 - 130 000; Plein temps

Avantages offerts par ce poste

Equity

401k

Medical

Dental

Vision

PTO 20 days

Gym stipend

Education credits

Parental leave

Résumé du poste

Kalepa in New York, NY is hiring an Executive Assistant & Office Manager to support our CEO & Co-Founder and keep the NYC workplace running smoothly. You will own the details that protect the CEO's time: calendar, travel, and prioritization, while providing highly polished, professional support across business and personal needs.

You will also manage day-to-day office operations, coordinate events, and collaborate with Operations and Marketing.

Qualifications

• 5+ years of experience supporting a CEO or senior executive.
• Exceptional discretion and confidentiality.
• Strong calendar and travel management capabilities.
• Excellent written and verbal communication.
• Willingness to handle both business and personal tasks.

Responsabilités

• Calendar and meeting logistics: Own the CEO's calendar across time zones and protect time for priorities.
• Travel and expenses: Arrange business and personal travel and keep records organized.
• Personal support: Handle appointments, reservations, and errands as needed.
• Logistical coordination: Manage scheduling, travel, reservations, vendors and communications on behalf of the CEO.
• Office management: Oversee vendors, office supplies, spaces, and budgets to maintain a well-run workplace.
• Events and team logistics: Plan and execute offsites, meetings, and events with teams across functions.
• Employee and visitor experience: Support onboarding and ensure smooth experiences for visitors to NYC office.
• Reliable systems and follow-through: Maintain checklists and use tools to manage tasks and confidentiality.

Connaissances

Calendar management

Travel coordination

Executive support

Discretion

Vendor coordination

Event planning

Outils

G Suite/Google Workspace

Slack

Microsoft Office

Description du poste

Kalepa in New York, NY is hiring an Executive Assistant & Office Manager to support our CEO & Co-Founder and keep the NYC workplace running smoothly. You will own the details that protect the CEO's time: calendar, travel, and prioritization, while providing highly polished, professional support across business and personal needs.

You will also manage day-to-day office operations, coordinate events, and collaborate with Operations and Marketing.