Executive Assistant to the CEO and Leadership Team

Odyssey Space Research, L.L.C.; Houston (TX); Sur place; USD 80 000 - 130 000; Plein temps

Résumé du poste

Odyssey Space Research, L.L.C. seeks an experienced Executive Assistant to support the CEO and Leadership Team from its Houston office. The role requires meticulous calendar and travel management, proactive communication, and handling confidential information with discretion.

You will prepare materials, coordinate meetings with internal and external stakeholders, and support strategic initiatives. This full-time position may involve occasional after-hours work and travel.

Qualifications

• Bachelor's degree in business administration, communications, or related field.
• 5+ years of executive assistant experience, including CEO support.
• Experience supporting multiple executives simultaneously.
• Excellent written and verbal communication, proofreading, and business writing.
• Ability to maintain discretion with confidential information.
• Proactive, independent worker with strong organizational skills.

Responsabilités

• Support CEO and Leadership Team with calendars, travel, and communications.
• Coordinate domestic and international travel and meetings with stakeholders.
• Prepare agendas, briefing materials, and follow-up documentation.
• Track action items, decisions, and deadlines for leadership.
• Coordinate executive meetings, retreats, and company events.
• Prepare expense reports and related administrative documentation.

Connaissances

Calendar management

Executive support

Communication

Discretion

Multi-exec support

Time management

Formation

Business degree

Leadership/Org

Outils

SharePoint

OneNote

Planner

Power Automate

CRM systems

ERP systems

Description du poste

About the Opportunity

Odyssey Space Research, L.L.C. is seeking an experienced Executive Assistant to support the CEO, and other Leadership Team members. For more than 20 years, Odyssey has delivered innovative engineering and software solutions to advance space exploration. We offer challenging work, a collaborative culture, and the opportunity to support leaders shaping Odyssey's strategy, products, customer relationships, and growth.

The Executive Assistant will serve as a trusted partner to the CEO by managing calendars, meetings, travel, communications, events, and executive priorities. The ideal candidate is highly organized, proactive, discreet, and comfortable supporting multiple executives in a fast-paced environment.

Responsibilities

• Provide high-level administrative and operational support to the CEO, and Leadership Team.
• Manage complex calendars, scheduling conflicts, meeting requests, and shifting priorities.
• Coordinate internal and external meetings with employees, customers, government representatives, partners, and other stakeholders.
• Prepare agendas, presentations, briefing materials, meeting logistics, and follow-up documentation.
• Track executive action items, decisions, deadlines, and leadership commitments.
• Coordinate domestic and international travel, including transportation, lodging, event registrations, itineraries, and contingency plans.
• Draft, edit, proofread, and format executive correspondence, presentations, reports, announcements, and meeting materials.
• Screen and prioritize incoming requests and communications.
• Handle confidential personnel, financial, contractual, customer, and strategic information with discretion.
• Coordinate executive meetings, leadership retreats, customer visits, conferences, company events, and executive-level visitors.
• Prepare expense reports, invoices, purchase requests, memberships, registrations, and related administrative documentation.
• Maintain executive records, contact lists, recurring schedules, and organizational reference materials.
• Support special projects, research, data gathering, document routing, approvals, and executive decision-making.
• Partner with Human Resources, Finance, Contracts, Information Technology, Marketing, Business Development, and other departments.
• Identify and implement improvements to scheduling, communication, document management, meeting preparation, minutes, and follow-up processes.
• Other duties as assigned to accommodate corporate priorities

Required Qualifications

• Bachelor's degree in business administration, communications, organizational leadership, or a related discipline, or an equivalent combination of education and experience.
• At least five years of progressively responsible experience as an Executive Assistant, including direct experience supporting a CEO.
• Experience supporting multiple executives simultaneously.
• Exceptional organization, prioritization, time-management, and attention-to-detail skills.
• Ability to manage complex calendars, competing deadlines, and frequently changing priorities.
• Excellent written and verbal communication, proofreading, formatting, and business-writing skills. Experience using AI to augment efficiency and quality.
• Demonstrated discretion and sound judgment when handling confidential information.
• Ability to anticipate needs, resolve issues, and work independently with limited direction.
• Professional presence and ability to communicate effectively with executives, customers, government representatives, and partners.
• Ability to work primarily from Odyssey's Houston-area office and occasionally support time-sensitive needs outside normal business hours.

Preferred Qualifications

• Experience supporting a CEO (preferred), C-Suite team, board of directors, founders, or senior leadership group.
• Sector experience in aerospace, engineering, software, technology, government contracting, and/or professional services.
• Experience supporting a growing small or mid-sized business.
• Experience coordinating customer engagements, meeting agendas, executive briefings, leadership reporting.
• Experience organizing domestic and international travel, corporate events, working with SharePoint, OneNote, Planner, Power Automate, customer relationship management, project management, expense reporting, or enterprise resource planning systems.

The successful candidate will be trustworthy, discreet, proactive, dependable, diplomatic, resourceful, and collaborative. This individual must be able to distinguish urgent issues from long-term priorities, adapt quickly, and take ownership of assignments through completion.

This is a full-time position based primarily in Odyssey's Houston office. Occasional travel and limited after-hours availability may be required to support executive travel, customer engagements, leadership meetings, or company events. To learn more about Odyssey, visit odysseysr.com.

Salary Range

$80,000-$130,000