Executive Assistant & Office Manager — NYC (AI-Powered)

Concourse Tech Inc.; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Concourse Tech Inc. in New York City seeks an Executive Assistant to the CEO and Office Manager. You will manage the CEO's calendar, arrange travel, handle vendors, and own the New York office operations to keep the company running smoothly.

You will use AI tools to streamline tasks, plan team events, coordinate interviews, onboard new hires, and maintain organized records. This is an in-person role five days a week in NYC.

Qualifications

• 2+ years of experience as an executive assistant, operations coordinator or office manager, ideally at a fast-growing startup.
• Experience supporting recruiting or scheduling, booking corporate travel, or planning events in New York City.
• Highly organized and detail-oriented; you keep many moving schedules straight and close every loop
• Clear, warm written communication with candidates, vendors and teammates
• High tech fluency, including with Google Workspace (Calendar, Gmail, Drive) and Slack; Ashby experience is a plus
• Comfortable using AI tools to supercharge your work
• Calm under pressure when plans change the same day

Responsibilities

• Manage the CEO's calendar, schedule meetings and protect priority time.
• Coordinate travel for the CEO and team with itineraries sent ahead.
• Book meetings, prepare materials and manage logistics for visits.
• Run the New York office day-to-day: supplies, snacks, and facilities requests.
• Be the main contact for landlord and vendors
• Handle door access, visitor check-in and deliveries.
• Coordinate onsite interviews with the hiring team.
• Assist onboarding of new hires: equipment and desks.
• Plan team events from venue search to headcount.
• Maintain organized company documents and records.

Skills

Calendar management

Executive support

Travel booking

Office operations

Event planning

Google Workspace

Slack

AI tools

Vendor management

Onboarding

Tools

Ashby

Google Workspace

Slack

Job description

Concourse Tech Inc. in New York City seeks an Executive Assistant to the CEO and Office Manager. You will manage the CEO's calendar, arrange travel, handle vendors, and own the New York office operations to keep the company running smoothly.

You will use AI tools to streamline tasks, plan team events, coordinate interviews, onboard new hires, and maintain organized records. This is an in-person role five days a week in NYC.