Executive Assistant - Business Development Team

Mission Staffing; New York (NY); Hybrid; USD 90,000 - 125,000; Full time

Job summary

A professional recruitment agency seeks an Executive Assistant to support its Business Development Team in New York City. Responsibilities include managing calendars, coordinating travel, and handling expense reports. The ideal candidate has 2–7 years of relevant experience and thrives in a fast-paced, tech-savvy environment. This full-time role offers a competitive salary and hybrid work arrangement.

Qualifications

• 2–7 years of relevant experience, ideally supporting an IR/BD Team.
• Thrive in a fast-paced, 'roll up your sleeves' environment.
• Strong organizational skills and detail orientation.

Responsibilities

• Manage and maintain complex calendars and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Handle expense reporting and reimbursements.

Skills

Highly organized

Detail-oriented

Tech-savvy

Ability to manage competing priorities

Tools

Outlook

Zoom

Excel

Google Suite

Job description

Executive Assistant - Business Development Team

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $125,000.00/yr

Location: New York City (Hybrid – 5 Days In-Office)

Compensation: $90k-125k + discretionary bonus

Experience: 2-7 years

What You'll Do

• Manage and maintain complex calendars, schedule meetings across multiple time zones
• Coordinate domestic and international travel (flights, hotels, cars, itineraries)
• Handle expense reporting and reimbursements in a timely manner
• Assist with ad hoc tasks such as presentation prep, document editing, or project follow-ups
• Support occasional recruiting coordination (scheduling, follow-up emails, etc.)
• Offer light support to the NY office team as needed
• Partner with the Office Manager and other staff to ensure a smooth day-to-day experience for the executives

What We’re Looking For

• 2–7 years of relevant experience - ideally previous experience supporting an IR/BD Team
• Highly organized, detail-oriented, and able to manage competing priorities with ease
• Someone who thrives in a fast-paced, “roll up your sleeves” environment
• Tech-savvy — quick with tools like Outlook, Zoom, Excel, and Google Suite

Seniority level

• Associate

Employment type

• Full-time

Job function

• Customer Service

Industries

• Venture Capital and Private Equity Principals, Financial Services, and Capital Markets