Executive Assistant & Office Manager

Atlantic Group; New York (NY); Hybrid; USD 130,000 - 180,000; Full time

Job summary

Atlantic Group is seeking an experienced Executive Assistant & Office Manager in New York, NY to support senior leadership and oversee day-to-day operations within a growing investment management firm.

The role requires 6–12 years of executive support in financial services, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. It offers hybrid work with competitive compensation and bonus potential.

Qualifications

• 6–12 years of executive assistant or senior administrative support experience in financial services.
• Experience supporting senior executives in investment management, private equity, hedge funds, or related financial services.
• Advanced proficiency with Microsoft Office, Outlook, calendars, and travel bookings.

Responsibilities

• Executive Support: Provide comprehensive administrative assistance to senior executives, managing daily priorities and communications.
• Calendar Management: Coordinate complex calendars, schedule meetings, and resolve conflicts across multiple executives.
• Travel Coordination: Arrange domestic and international travel with itineraries and arrangements.
• Office Management: Oversee daily office operations, supplies, vendors, and administrative processes.
• Meeting & Event Coordination: Organize internal meetings, client engagements, and business meals.
• Administrative Operations: Manage communications, reception duties, confidential records, and special projects.

Skills

Calendar management

Communication

Interpersonal skills

Multitasking

Discretion

Education

Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Office

Outlook

Calendar management platforms

Travel booking systems

Job description

Job Overview – Executive Assistant & Office Manager

Compensation: $130,000 – $180,000/year + bonus

Location: New York, NY

Schedule: Monday to Friday (Hybrid)

Atlantic Group is hiring an Executive Assistant & Office Manager in New York, NY for our client, supporting executive leadership and daily office operations within a growing investment management firm. This role will provide high-level administrative support to senior executives while overseeing scheduling, travel coordination, office management, and operational logistics. The ideal candidate brings extensive executive support experience within financial services, exceptional organizational skills, and the ability to manage competing priorities in a fast-paced, evolving environment.

Responsibilities as the Executive Assistant & Office Manager

• Executive Support: Provide comprehensive administrative assistance to senior executives, managing daily priorities, communications, and executive-level requests.
• Calendar Management: Coordinate complex calendars, schedule meetings, manage appointments, and resolve scheduling conflicts across multiple executives.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Office Management: Oversee daily office operations, maintain supplies, coordinate vendors, and support workplace organization and administrative processes.
• Meeting & Event Coordination: Organize internal meetings, business lunches, client dinners, reservations, and other executive engagements.
• Administrative Operations: Manage incoming communications, assist with reception responsibilities, maintain confidential records, and support special projects as needed.

Qualifications for the Executive Assistant & Office Manager

• Education: Bachelor's degree in Business Administration, Communications, or a related field is required.
• Experience: 6–12 years of executive assistant or senior administrative support experience within financial services is required.
• Industry Knowledge: Experience supporting senior executives within investment management, private equity, hedge funds, or related financial services organizations is required, with experience in a growing investment firm preferred.
• Technical Skills: Advanced proficiency in Microsoft Office, Outlook, calendar management platforms, and travel booking systems is required.
• Skills & Attributes: Exceptional organizational, communication, interpersonal, and multitasking skills with strong attention to detail, discretion, professionalism, adaptability, and the ability to independently manage multiple executive priorities are required.

Application Notice

Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.