Executive Assistant & Office Coordinator — Miami (In-Office)

Pretium; Miami (FL); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

401(k) match

Health insurance

PTO

Firm holidays

Hybrid option

Year-end bonus

Job summary

Pretium, a Miami-based investment firm, seeks an experienced Office Coordinator/Executive Assistant to support day-to-day office operations and assist multiple senior executives in the Miami office.

You will manage complex calendars, arrange travel, coordinate meetings and events, handle gatekeeping, and ensure confidentiality while collaborating with the administrative team to keep the office running smoothly.

Qualifications

• Minimum of five years of relevant office coordination and/or executive support experience.
• Knowledge of office coordination best practices, systems, and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.

Responsibilities

• Carry out day-to-day maintenance and upkeep of office areas and workspace.
• Act as the on-the-ground point of contact for building management and facilities".
• Support Facilities by coordinating with vendors and tracking service schedules.
• Handle onboarding logistics for Miami-based new hires in collaboration with Human Capital.
• Proactively manage complex calendars and coordinate meetings for multiple executives.
• Arrange travel and lodging, prepare materials for meetings, and gatekeep for executives.

Skills

Office coordination

Executive support

Calendar management

Communication skills

Travel arrangements

Tools

Concur

Job description

Pretium, a Miami-based investment firm, seeks an experienced Office Coordinator/Executive Assistant to support day-to-day office operations and assist multiple senior executives in the Miami office.

You will manage complex calendars, arrange travel, coordinate meetings and events, handle gatekeeping, and ensure confidentiality while collaborating with the administrative team to keep the office running smoothly.