Executive Personal Assistant: Proactive Scheduling & Support

Salón Večná kráska; Miami (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Professional growth opportunities

Team-oriented environment

Job summary

Salón Večná kráska in Miami, Florida is seeking a highly organized Personal Assistant to support our executive team and help manage daily operations. The role requires exceptional multitasking, proactive communication, and meticulous attention to detail to ensure smooth day-to-day activities.

The successful candidate will coordinate schedules, travel, and meetings, handle correspondence, and serve as a liaison between executives and stakeholders, while maintaining confidentiality and delivering

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong written and verbal communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and resourcefulness in finding solutions.

Responsibilities

• Manage and maintain executives' schedules, including appointments and travel arrangements.
• Act as a point of contact between executives, employees, and external stakeholders.
• Handle correspondence, communications, and documentation on behalf of executives.
• Prepare meeting agendas, take notes, and follow up on action items post-meeting.
• Conduct research and compile information for reports, presentations, and projects.
• Organize events, conferences, and team-building activities as required.

Skills

Organizational skills

Time management

Communication skills

Discretion and confidentiality

Problem solving

Multitasking

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Salón Večná kráska in Miami, Florida is seeking a highly organized Personal Assistant to support our executive team and help manage daily operations. The role requires exceptional multitasking, proactive communication, and meticulous attention to detail to ensure smooth day-to-day activities.

The successful candidate will coordinate schedules, travel, and meetings, handle correspondence, and serve as a liaison between executives and stakeholders, while maintaining confidentiality and delivering