Executive Assistant & Office Coordinator

Evolving Solution Services; Omaha (NE); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits

Retirement with profit sharing

Paid time off

Company lunches & snacks

Job summary

Real Radiology, based in Omaha, NE, seeks an Executive Assistant & Office Coordinator to support the executive team and manage day-to-day office operations with discretion and efficiency.

The role requires strong organizational and communication skills, calendar management, travel coordination, and partnership with HR. You will handle facilities, events, and vendor interactions in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, or related field, or equivalent experience.
• 1–3 years of executive assistant, office management, or administrative support experience.
• Experience supporting senior leaders or executive teams.
• Prior experience with Microsoft 365, SharePoint, and expense management systems preferred.
• Comprehensive benefits package including retirement and profit sharing.
• Paid time off and flexibility to support personal life.
• Company sponsored lunches and snacks provided.

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics.
• Book and coordinate travel arrangements, itineraries, accommodations, and expense reports.
• Prepare meeting materials, agendas, and supporting documentation.
• Route executive correspondence and track deadlines for projects.
• Take notes during meetings and track follow-up actions.
• Maintain confidentiality of sensitive information.
• Serve as contact between executives, employees, customers, vendors, and partners.
• Coordinate logistics for employee events and internal communications.
• Order and stock office supplies and maintain facilities.
• Assist with office moves and workstation setup.
• Reserve rooms and arrange catering for meetings and events.

Skills

Strong organization

Time management

Discretion

Communication

Microsoft Office

Customer service

Calendar management

Vendor coordination

Education

Bachelor's degree in Business Administration

Equivalent experience

Tools

Microsoft 365

SharePoint

Expense management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant & Office Coordinator

Omaha, NE, US

3 days ago Requisition ID: 1065

At Real Radiology we are on a mission to improve patient outcomes by ensuring our clients and radiologists have the tools, resources, and support they need to succeed. We are a physician-owned teleradiology company that is committed to seamless operations, innovative technology, and exceptional services.

Be part of a team that is transforming healthcare through meaningful impact. Here, collaboration, passion, and adaptability drive everything we do!

Position Summary

The Executive Assistant & Office Coordinator provides administrative and scheduling support to executive leadership and coordinates day-to-day office logistics, employee experience activities, and facility needs. This role executes established programs, processes, and procedures set by leadership and HR and serves as a helpful, professional point of contact for employees, visitors, and vendors. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Executive Support

• Manage executive calendars, scheduling, and meeting logistics according to established preferences and guidelines.
• Book and coordinate travel arrangements, including itineraries, accommodations, and expense report preparation.
• Prepare meeting materials, presentations, agendas, and supporting documentation as directed.
• Route executive correspondence and track follow-up action items.
• Take notes during meetings and track deadlines for assigned projects.
• Maintain confidentiality of sensitive business and personnel information.
• Serve as a point of contact between executives and employees, customers, vendors, and business partners.

Employee Experience & Internal Communications

• Coordinate logistics for employee events, celebrations, recognition activities, and volunteer events.
• Draft and distribute internal announcements and employee updates as directed by leadership or HR.
• Serve as a welcoming first point of contact for employees and visitors.

Office Administration & Facilities

• Order and stock office supplies and equipment; track inventory and reorder as needed.
• Log and route office maintenance and facility requests to the appropriate vendor or building contact.
• Keep conference rooms and common areas organized, stocked, and presentable.
• Receive and distribute mail, packages, and deliveries.
• Maintain visitor logs and support day-to-day access control procedures.
• Assist with logistics for office moves and workstation setup.

Meeting & Event Coordination

• Reserve rooms and coordinate catering, supplies, and logistics for meetings and events.
• Support off-site meetings, company events, and employee appreciation activities under the direction of leadership.

Preferred Talents

• Strong organizational and time-management skills.
• Attention to detail and reliable follow-through.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Customer-service orientation and relationship-building skills.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Ability to manage multiple priorities and adapt to changing needs.

Preferred Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, or related field, or equivalent experience.
• 1-3 years of executive assistant, office management, or administrative support experience.
• Experience supporting senior leaders or executive teams.
• Previous experience with Microsoft 365, SharePoint, and expense management systems preferred.
• Comprehensive benefits package, including retirement and profit sharing
• Paid time off and flexibility to support your personal life
• Fuel for your day with company sponsored lunches & snacks