Strategic Executive Assistant & Office Operations

Evolving Solution Services; Omaha (NE); Hybrid; USD 42,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits

Retirement with profit sharing

Paid time off

Company lunches & snacks

Job summary

Real Radiology, based in Omaha, NE, seeks an Executive Assistant & Office Coordinator to support the executive team and manage day-to-day office operations with discretion and efficiency.

The role requires strong organizational and communication skills, calendar management, travel coordination, and partnership with HR. You will handle facilities, events, and vendor interactions in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, or related field, or equivalent experience.
• 1–3 years of executive assistant, office management, or administrative support experience.
• Experience supporting senior leaders or executive teams.
• Prior experience with Microsoft 365, SharePoint, and expense management systems preferred.
• Comprehensive benefits package including retirement and profit sharing.
• Paid time off and flexibility to support personal life.
• Company sponsored lunches and snacks provided.

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics.
• Book and coordinate travel arrangements, itineraries, accommodations, and expense reports.
• Prepare meeting materials, agendas, and supporting documentation.
• Route executive correspondence and track deadlines for projects.
• Take notes during meetings and track follow-up actions.
• Maintain confidentiality of sensitive information.
• Serve as contact between executives, employees, customers, vendors, and partners.
• Coordinate logistics for employee events and internal communications.
• Order and stock office supplies and maintain facilities.
• Assist with office moves and workstation setup.
• Reserve rooms and arrange catering for meetings and events.

Skills

Strong organization

Time management

Discretion

Communication

Microsoft Office

Customer service

Calendar management

Vendor coordination

Education

Bachelor's degree in Business Administration

Equivalent experience

Tools

Microsoft 365

SharePoint

Expense management systems

Job description

Real Radiology, based in Omaha, NE, seeks an Executive Assistant & Office Coordinator to support the executive team and manage day-to-day office operations with discretion and efficiency.

The role requires strong organizational and communication skills, calendar management, travel coordination, and partnership with HR. You will handle facilities, events, and vendor interactions in a fast-paced environment.