Executive Assistant to CEO

RadX Inc.; Tampa (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

RadX Inc. is seeking an experienced Executive Assistant to the CEO to provide direct administrative and executive support to our Chief Executive Officer at our Tampa, Florida office.

This high-level role demands discretion, initiative, and the ability to manage multiple priorities in a fast-paced healthcare environment. The ideal candidate will have 5+ years of executive support experience, preferably directly supporting a CEO or other C-suite executive, with healthcare experience strongly

Qualifications

• Minimum of 5 years of executive-level administrative experience preferred.
• Previous experience directly supporting a CEO, President, owner, or C-suite executive strongly preferred.
• Healthcare experience strongly preferred.

Responsibilities

• Manage the CEO's complex calendar, meetings, appointments, and business commitments.
• Coordinate internal and external meetings with executives, physicians, business partners, consultants, and stakeholders.
• Prepare meeting agendas, presentations, reports, correspondence, and supporting materials.
• Track action items, deadlines, commitments, and follow-up activities for the CEO.
• Coordinate business travel including flights, hotels, ground transportation, and itineraries.

Skills

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Time management

Problem solving

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

RadX Inc.: Executive Assistant to CEO

Job Overview

RadX is seeking an experienced, highly organized, and professional Executive Assistant to the CEO to provide direct administrative and executive support to our Chief Executive Officer.

This is a high-level executive support position requiring exceptional organizational skills, discretion, sound judgment, initiative, and the ability to manage multiple competing priorities in a fast-paced environment. The ideal candidate will have previous experience directly supporting a CEO, President, owner, or other C-suite executive.

Healthcare experience is strongly preferred, particularly within a medical practice, outpatient healthcare, radiology, or other healthcare-related environment.

Responsibilities

• Manage the CEO's complex and frequently changing calendar, meetings, appointments, and business commitments.
• Coordinate internal and external meetings with executives, physicians, business partners, consultants, and other stakeholders.
• Prepare meeting agendas, presentations, reports, correspondence, and supporting materials.
• Track action items, deadlines, commitments, and follow-up activities on behalf of the CEO.
• Coordinate business travel, including flights, hotels, ground transportation, and detailed itineraries.
• Assist with executive communications and correspondence.
• Help prioritize incoming requests, meeting invitations, communications, and matters requiring the CEO's attention.
• Serve as a professional point of contact between the CEO and internal and external stakeholders.
• Maintain strict confidentiality regarding sensitive business, employee, financial, and strategic information.
• Maintain organized executive records, documents, and files.
• Coordinate leadership meetings, strategic planning sessions, and other executive-level activities.
• Process executive expense reports and related documentation.
• Anticipate the CEO's needs and proactively address administrative or scheduling issues.
• Assist with special projects and other executive-level assignments as needed.

Qualifications

• Minimum of 5 years of executive-level administrative experience preferred.
• Previous experience directly supporting a CEO, President, owner, or C-suite executive strongly preferred.
• Healthcare experience strongly preferred.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Proven ability to manage multiple priorities and changing deadlines.
• High degree of professionalism, discretion, and confidentiality.
• Strong judgment and problem-solving abilities.
• Ability to anticipate executive needs and work independently with limited direction.
• Proficiency with Microsoft Office and/or Google Workspace.
• Bachelor's degree preferred; equivalent executive administrative experience may be considered.

What We Are Looking For

The successful candidate will be someone who is proactive rather than reactive. You should be comfortable anticipating what needs to happen next, keeping the CEO organized, monitoring commitments and deadlines, and ensuring important matters receive appropriate follow-up.

This position requires an individual who can remain organized and professional under pressure while interacting effectively with senior executives, physicians, employees, vendors, and business partners.

Work Location

Tampa, Florida - On-Site

This is a full-time position and requires the flexibility necessary to support the schedule and priorities of the CEO.

About RadX

RadX is a growing healthcare organization providing high-quality outpatient diagnostic imaging services. As the organization continues to expand, the Executive Assistant to the CEO will play an important role in supporting executive effectiveness, communication, coordination, and organizational execution.

A job offer is contingent upon a successful background check and drug screen.