Executive Assistant & Office Coordinator

Real Radiology, LLC; Omaha (NE); On-site; USD 50,000 - 72,000; Full time

Benefits offered by this job

Retirement plan

Profit sharing

Paid time off

Company lunches & snacks

Job summary

Real Radiology, LLC is seeking an Executive Assistant & Office Coordinator to support our executive leadership and manage daily office operations in Omaha, NE. You will coordinate calendars, travel, meetings, and communications while safeguarding confidential information.

Responsibilities include organizing events, handling office logistics, and serving as the first point of contact for staff, visitors, and vendors. A professional, discreet, and proactive communicator is essential.

Qualifications

• Bachelor’s degree or equivalent experience; 1–3 years EA/office management.
• Experience supporting senior leaders or executive teams.
• Proficiency with Microsoft 365 and SharePoint.
• Strong organizational, communication, and discretion when handling confidential information.

Responsibilities

• Manage executive calendars and travel arrangements.
• Prepare meeting materials, agendas, and supporting documentation.
• Route executive correspondence and track action items.
• Coordinate office logistics, supplies, and facilities requests.
• Support employee events and internal communications.
• Serve as a courteous point of contact for employees, vendors, and visitors.

Skills

strong organizational skills

time-management

discretion with confidential info

written and verbal communication

customer-service orientation

Microsoft Office

multi-priority management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

SharePoint

expense management systems

Job description

At Real Radiology we are on a mission to improve patient outcomes by ensuring our clients and radiologists have the tools, resources, and support they need to succeed. We are a physician-owned teleradiology company that is committed to seamless operations, innovative technology, and exceptional services.

Be part of a team that’s transforming healthcare through meaningful impact. Here, collaboration, passion, and adaptability drive everything we do!

Position Summary

The Executive Assistant & Office Coordinator provides administrative and scheduling support to executive leadership and coordinates day-to-day office logistics, employee experience activities, and facility needs. This role executes established programs, processes, and procedures set by leadership and HR and serves as a helpful, professional point of contact for employees, visitors, and vendors. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Executive Support

• Manage executive calendars, scheduling, and meeting logistics according to established preferences and guidelines.
• Book and coordinate travel arrangements, including itineraries, accommodations, and expense report preparation.
• Prepare meeting materials, presentations, agendas, and supporting documentation as directed.
• Route executive correspondence and track follow-up action items.
• Take notes during meetings and track deadlines for assigned projects.
• Maintain confidentiality of sensitive business and personnel information.
• Serve as a point of contact between executives and employees, customers, vendors, and business partners.

Employee Experience & Meeting Coordination

• Coordinate logistics for employee events, celebrations, recognition activities, and volunteer events.
• Draft and distribute internal announcements and employee updates as directed by leadership or HR.
• Serve as a welcoming first point of contact for employees and visitors.
• Support off-site meetings, company events, and employee appreciation activities under the direction of leadership.

Office Administration & Facilities

• Order and stock office supplies and equipment; track inventory and reorder as needed.
• Log and route office maintenance and facility requests to the appropriate vendor or building contact.
• Keep conference rooms and common areas organized, stocked, and presentable.
• Receive and distribute mail, packages, and deliveries.
• Maintain visitor logs and support day-to-day access control procedures.
• Assist with logistics for office moves and workstation setup.

Preferred Talents

• Strong organizational and time-management skills.
• Attention to detail and reliable follow-through.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Customer-service orientation and relationship-building skills.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Ability to manage multiple priorities and adapt to changing needs.

Preferred Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, or related field, or equivalent experience.
• 1-3 years of executive assistant, office management, or administrative support experience.
• Experience supporting senior leaders or executive teams.
• Previous experience with Microsoft 365, SharePoint, and expense management systems preferred.
• Comprehensive benefits package, including retirement and profit sharing
• Paid time off and flexibility to support your personal life
• Fuel for your day with company sponsored lunches & snacks