Executive Assistant / Office Admin

MeshyAI; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

MeshyAI is seeking a detail-oriented Executive Assistant / Office Administrator to support the CEO and enhance operational efficiency. This role encompasses managing schedules, coordinating travel, and ensuring organized communication within the team. The ideal candidate will thrive in a fast-paced environment and contribute to a collaborative culture focused on innovation in the AI sector.

Benefits

Competitive salary and stock options

401(k) plan

Health, dental, and vision insurance

Flexible work environment

Unlimited flexible time off

Qualifications

• 3-5 years of Executive Assistant experience in tech preferred.
• Fluency in Mandarin and English required.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Manage CEO's calendar and organize logistics for meetings.
• Handle executive communications and correspondence.
• Maintain confidential files and company information.

Skills

Organization

Communication

Problem-solving

Multitasking

Adaptability

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Google Workspace

Keynote

Zoom

Microsoft Teams

Job description

About Meshy

Headquartered in the Silicon Valley, Meshy is the leading 3D generative AI company on a mission to Unleash 3D Creativity. Meshy makes it effortless for both professional artists and hobbyists to create unique 3D assets—turning text and images into stunning 3D models in just minutes. What once took weeks and $1,000 now takes 2 minutes and $1.

Our global team of top experts in computer graphics, AI, and art includes alumni from MIT, Stanford, Berkeley, as well as veterans from Nvidia and Microsoft. With 3 million users (and growing), Meshy is trusted by top developers and backed by premiere venture capital firms like Sequoia and GGV.

• No. 1 popularity, among 3D AI tools, according to A16Z games,
• No. 1 website traffic, among 3D AI tools, according to SimilarWeb (2M monthly visits),
• Leading 3D foundation model, delighted texture & fine geometry,
• $52M funding by Top VCs,
• 2.5M users & 20M models generated!
  
  

Ethan Yuanming Hu serves as the founder and CEO. Ethan got his Ph.D. in graphics and AI from MIT, where he developed the Taichi GPU programming language (27K stars on GitHub, used by 300+ institutes). His Ph.D. thesis got a honorable mention of SIGGRAPH 2022 Outstanding Doctoral Dissertation Award and his research has been cited over 2700 times. His favorite animal is the llama.

About The Role

As the Executive Assistant / Office Administrator, you will provide comprehensive support to the CEO and help manage operational efficiency across the organization. You will handle executive communications, email, reimbursements, and day-to-day logistics, playing a key role in maintaining a productive and organized workplace.

What You'll Do

Executive Support

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments across time zones.
• Organize logistics for in-person and virtual meetings, events, and conference calls.
• Assist with CEO’s email communications, drafts, and follow-ups.
• Handle CEO's expense reports and reimbursement processes accurately and promptly.
• Manage complex travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Act as the CEO’s liaison with internal teams and external partners.
• Draft, proofread, and prepare high-quality reports, presentations, and documents.
  
  

Administrative Support

• Maintain and organize records, confidential files, and key company information.
• Handle various administrative tasks such as document preparation, scanning, and basic data entry.
• Provide ad-hoc support to leadership and the People Team.
• Oversee day-to-day office operations including supplies, vendor coordination, and facility needs.
• Plan and coordinate company events, offsites, and team-building activities.
• Support onboarding logistics and office setup for new employees.
  
  

What We Are Looking For

• 3–5 years of Executive Assistant and Office Management experience; startup or tech sector preferred.
• Previous experience supporting C-level executives in fast-paced environments.
• Fluent in both Mandarin and English, with strong communication skills in both languages.
• Proficiency in Keynote, Microsoft Office Suite, and Google Workspace.
• Comfortable with Zoom, Microsoft Teams, and other collaboration tools.
• Excellent organizational, written, and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proactive, adaptable, and resourceful problem-solver.
• Calm under pressure with strong multitasking and prioritization abilities.
• Professional demeanor with a service-oriented mindset.
• Self-starter who can work independently while supporting broader team objectives.
• Bachelor’s degree preferred.
  
  

Nice To Have

• Experience in a startup or high-growth environment.
  
  

Our Values

• Brain: We value intelligence and the pursuit of knowledge. Our team is composed of some of the brightest minds in the industry.
• Heart: We care deeply about our work, our users, and each other. Empathy and passion drive us forward.
• Gut: We trust our instincts and are not afraid to take bold risks. Innovation requires courage.
• Taste: We have a keen eye for quality and aesthetics. Our products are not just functional but also beautiful.
  
  

Why Join Meshy?

• Competitive salary, equity, and benefits package.
• Opportunity to work with a talented and passionate team at the forefront of AI and 3D technology.
• Flexible work environment, with options for remote and on-site work.
• Opportunities for fast professional growth and development.
• An inclusive culture that values creativity, innovation, and collaboration.
• Unlimited, flexible time off.
  
  

Benefits

• Competitive salary, benefits and stock options.
• 401(k) plan for employees.
• Comprehensive health, dental, and vision insurance.
• The latest and best office equipment.