Administrative Assistant

Arrow International; Benicia (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant/HR to support company leadership in daily operations. This role encompasses a variety of administrative tasks, including managing communications, organizing meetings, and maintaining office systems. The ideal candidate will possess excellent communication skills and a strong ability to multitask, ensuring a smooth workflow in a collaborative environment. If you thrive in a dynamic setting and are eager to contribute to a team's success, this opportunity is perfect for you.

Qualifications

• Experience in administrative roles with strong organizational skills.
• Intermediate proficiency in MS Office and office equipment.

Responsibilities

• Assist company leadership with administrative and clerical tasks.
• Respond to inquiries and manage communications effectively.
• Plan meetings and maintain filing systems.

Skills

Excellent oral and written communication skills

Time management skills

Attention to detail

Problem-solving skills

Organizational skills

Ability to multi-task

Education

Proven experience as an administrative assistant

Working knowledge of office equipment

Intermediate skills in MS Office

Tools

MS Office Suite

Office equipment (printers, fax machines)

Job description

Description

Position Summary

We are looking for a responsible Administrative Assistant /HR to perform a variety of administrative and clerical tasks assisting company leadership. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Suite and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Job Type: Full-Time and on-site

Pay: $22.50 to $26.50

Primary Roles and Responsibilities

• Do research, answer complaints, and solve problems as needed.
• Respond to phone calls, emails, etc.
• Answer and direct phone calls.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Maintain a filing system.
• Maintain contact lists.
• Provide general support.
• Act as the point of contact for internal and external clients.
• Liaise with executive and leadership to handle requests and queries from senior managers.

Requirements

Experience and Education

• Proven experience as an administrative assistant or office admin assistant.
• Working knowledge of office equipment, like printers and fax machines.
• Intermediate skills in MS Office (MS Excel, MS PowerPoint, and MS Outlook, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Must be able to pass a drug screen & background check.

PHYSICAL DEMANDS/WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
• The noise level in the work environment is low.
• May be required to sit for long and/or extended periods of time.