Executive Assistant / Office Admin

MeshyAI; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Join a pioneering 3D generative AI company as an Executive Assistant / Office Administrator, providing crucial support to the CEO and managing essential operations. If you have a passion for organization, excellent communication skills, and experience in a fast-paced environment, we welcome you to apply.

Benefits

Competitive salary and equity

Flexible work environment

Unlimited, flexible time off

401(k) plan

Comprehensive health, dental, and vision insurance

Latest office equipment

Qualifications

• 3–5 years of Executive Assistant experience; startup preferred.
• Fluent in both Mandarin and English.
• Proven ability to manage complex travel logistics.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Assist with CEO’s email communications and drafts.
• Oversee day-to-day office operations and supplies.

Skills

Organizational skills

Communication skills

Problem-solving

Education

Bachelor's degree

Tools

Keynote

Microsoft Office Suite

Google Workspace

Zoom

Microsoft Teams

Job description

Join to apply for the Executive Assistant / Office Admin role at MeshyAI

Join to apply for the Executive Assistant / Office Admin role at MeshyAI

About Meshy

Headquartered in the Silicon Valley, Meshy is the leading 3D generative AI company on a mission to

About Meshy

Headquartered in the Silicon Valley, Meshy is the leading 3D generative AI company on a mission to Unleash 3D Creativity. Meshy makes it effortless for both professional artists and hobbyists to create unique 3D assets—turning text and images into stunning 3D models in just minutes. What once took weeks and $1,000 now takes 2 minutes and $1.

Our global team of top experts in computer graphics, AI, and art includes alumni from MIT, Stanford, Berkeley, as well as veterans from Nvidia and Microsoft. With 3 million users (and growing), Meshy is trusted by top developers and backed by premiere venture capital firms like Sequoia and GGV.

• No. 1 popularity, among 3D AI tools, according to A16Z games,
• No. 1 website traffic, among 3D AI tools, according to SimilarWeb (2M monthly visits),
• Leading 3D foundation model, delighted texture & fine geometry,
• $52M funding by Top VCs,
• 2.5M users & 20M models generated!
  
  

Ethan Yuanming Hu serves as the founder and CEO. Ethan got his Ph.D. in graphics and AI from MIT, where he developed the Taichi GPU programming language (27K stars on GitHub, used by 300+ institutes). His Ph.D. thesis got a honorable mention of SIGGRAPH 2022 Outstanding Doctoral Dissertation Award and his research has been cited over 2700 times. His favorite animal is the llama.

About The Role

As the Executive Assistant / Office Administrator, you will provide comprehensive support to the CEO and help manage operational efficiency across the organization. You will handle executive communications, email, reimbursements, and day-to-day logistics, playing a key role in maintaining a productive and organized workplace.

What You'll Do

Executive Support

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments across time zones.
• Organize logistics for in-person and virtual meetings, events, and conference calls.
• Assist with CEO’s email communications, drafts, and follow-ups.
• Handle CEO's expense reports and reimbursement processes accurately and promptly.
• Manage complex travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Act as the CEO’s liaison with internal teams and external partners.
• Draft, proofread, and prepare high-quality reports, presentations, and documents.
  
  

Administrative Support

• Maintain and organize records, confidential files, and key company information.
• Handle various administrative tasks such as document preparation, scanning, and basic data entry.
• Provide ad-hoc support to leadership and the People Team.
• Oversee day-to-day office operations including supplies, vendor coordination, and facility needs.
• Plan and coordinate company events, offsites, and team-building activities.
• Support onboarding logistics and office setup for new employees.
  
  

What We Are Looking For

• 3–5 years of Executive Assistant and Office Management experience; startup or tech sector preferred.
• Previous experience supporting C-level executives in fast-paced environments.
• Fluent in both Mandarin and English, with strong communication skills in both languages.
• Proficiency in Keynote, Microsoft Office Suite, and Google Workspace.
• Comfortable with Zoom, Microsoft Teams, and other collaboration tools.
• Excellent organizational, written, and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proactive, adaptable, and resourceful problem-solver.
• Calm under pressure with strong multitasking and prioritization abilities.
• Professional demeanor with a service-oriented mindset.
• Self-starter who can work independently while supporting broader team objectives.
• Bachelor’s degree preferred.
  
  

Nice To Have

• Experience in a startup or high-growth environment.
  
  

Our Values

• Brain: We value intelligence and the pursuit of knowledge. Our team is composed of some of the brightest minds in the industry.
• Heart: We care deeply about our work, our users, and each other. Empathy and passion drive us forward.
• Gut: We trust our instincts and are not afraid to take bold risks. Innovation requires courage.
• Taste: We have a keen eye for quality and aesthetics. Our products are not just functional but also beautiful.
  
  

Why Join Meshy?

• Competitive salary, equity, and benefits package.
• Opportunity to work with a talented and passionate team at the forefront of AI and 3D technology.
• Flexible work environment, with options for remote and on-site work.
• Opportunities for fast professional growth and development.
• An inclusive culture that values creativity, innovation, and collaboration.
• Unlimited, flexible time off.
  
  

Benefits

• Competitive salary, benefits and stock options.
• 401(k) plan for employees.
• Comprehensive health, dental, and vision insurance.
• The latest and best office equipment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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