Executive Assistant - Notary Eligible

CitiStaffing; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

CitiStaffing is seeking an organized Executive/Administrative Assistant to support high-level executives. The role involves scheduling meetings, responding to emails, preparing documents, and maintaining confidentiality.

The candidate should be willing to obtain a Notary license if not already licensed. Responsibilities include coordinating travel, managing expense reports, and acting as a liaison with internal and external stakeholders.

Qualifications

• Bachelor’s or Associate degree preferred.
• 1–2 years of administrative support experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills; ability to multitask in a fast-paced environment.

Responsibilities

• Screen and manage calls, emails, and correspondence on behalf of the executive.
• Arrange and coordinate meetings, agendas, minutes, and follow-up actions.

Skills

Excellent communication

multitask

Attention to detail

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

CitiStaffing is seeking an organized Executive/Administrative Assistant to support high-level executives. The role involves scheduling meetings, responding to emails, preparing documents, and maintaining confidentiality.

The candidate should be willing to obtain a Notary license if not already licensed. Responsibilities include coordinating travel, managing expense reports, and acting as a liaison with internal and external stakeholders.