Senior Executive Assistant to C-Suite Leader

Citi; New York (NY); On-site; USD 92,000 - 120,000; Full time

Job summary

Citi in New York, NY seeks a Senior Executive Assistant to support C-suite level executives with calendar management, travel planning, and high-quality communications. The role includes preparing materials, coordinating meetings, and handling expense reports and procurement tasks.

You will train and guide junior staff, protect Citi's reputation, and ensure compliant, efficient operations. The ideal candidate has office admin experience in large financial services, excellent MS Office skills, and

Qualifications

• Bachelor's/University degree or equivalent experience.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department.
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• Prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow‑up on Virtual Requests
• Assists in ad‑hoc reports and special projects as needed
• Trains, coaches or guides other administrative staff when required
• Upholds risk, compliance, and Citi policies in all business decisions.

Skills

Microsoft Office

Communication (written and verbal)

Calendar management

Fast learner / quick adaptation

Detail oriented

Education

Bachelor's/University degree or equivalent experience

Job description

Citi in New York, NY seeks a Senior Executive Assistant to support C-suite level executives with calendar management, travel planning, and high-quality communications. The role includes preparing materials, coordinating meetings, and handling expense reports and procurement tasks.

You will train and guide junior staff, protect Citi's reputation, and ensure compliant, efficient operations. The ideal candidate has office admin experience in large financial services, excellent MS Office skills, and