Executive Assistant to C-Suite Leaders

ADB Companies, LLC; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

ADB Companies, LLC is seeking an Executive Assistant to provide high-level administrative support to the C-Suite and Chief of Staff. The role focuses on calendar management, travel coordination, and efficient operation of executive functions.

The ideal candidate will maintain confidentiality and drive process improvements across the leadership team. You will partner with executives to prepare reports, coordinate events, and manage communications.

Qualifications

• 5+ years of high-level administrative experience reporting directly to Executive Leadership.
• Construction/Telecommunications industry experience preferred.
• Business Degree preferred.
• High School Diploma or equivalent required.

Responsibilities

• Provides high level administrative support to the C-Suite team including calendar management, emails, scheduling meetings, creating agendas and presentations.
• Oversees and coordinates travel for various executive leaders including flights, hotels, rental cars.
• Drives standardization of department and company processes including action planning and budgets.
• Assist with monthly Scorecard Reporting.
• Assist with event planning, meeting preparation and logistics.
• Monitor and manage office supplies and equipment.
• Serve as main point of contact among executives, staff, customers, and stakeholders.
• Format information for memos, presentations, reports, and agendas.
• Oversee incoming/outgoing mail and ensure timely processing.
• Create, track, and manage reports and documents with high confidentiality and data integrity.
• Support fast-paced, demanding schedule including early mornings, evenings, weekends.
• Perform special projects and initiatives as requested.

Skills

Excel

PowerPoint

MS Office

Calendar management

Travel coordination

Meeting minutes

Documentation

Communication

Education

Business degree

High school diploma

Tools

Microsoft Word

Microsoft Outlook

Job description

ADB Companies, LLC is seeking an Executive Assistant to provide high-level administrative support to the C-Suite and Chief of Staff. The role focuses on calendar management, travel coordination, and efficient operation of executive functions.

The ideal candidate will maintain confidentiality and drive process improvements across the leadership team. You will partner with executives to prepare reports, coordinate events, and manage communications.