Executive Assistant – MedTech

Jobtailor; Brooklyn Park (MN); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor in the United States (Minnesota) seeks an experienced Executive Assistant to provide high-level administrative support to assigned executives. You will manage communications, coordinate calendars, travel, and meetings, and handle confidential information with discretion.

The role emphasizes strong collaboration with diverse stakeholders, problem solving, and the ability to adapt to a fast-paced environment while delivering accurate, detail-oriented work.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 8 years of executive administrative support experience, including support of senior leaders; experience supporting C-level executives is strongly preferred.
• Demonstrated experience managing highly confidential information with professionalism, discretion, and sound judgment.
• Exceptional interpersonal, verbal, and written communication skills with the ability to adapt communication style to diverse audiences.
• Demonstrated ability to build collaborative working relationships and effectively partner across executive teams, administrative teams, and business functions.
• Demonstrated ability to anticipate executive needs, exercise sound judgment, proactively solve problems, and independently develop practical, cost-effective solutions with minimal supervision.
• Exceptional organizational, planning, prioritization, and follow-through skills with the ability to manage multiple competing priorities while maintaining a high level of accuracy and attention to detail.
• Demonstrated emotional intelligence, professionalism, adaptability, and resilience in a fast-paced environment.
• Expert‑level proficiency with Microsoft 365 applications and other business software, with the ability to quickly learn, adopt, and leverage emerging technologies and digital tools to improve efficiency, collaboration, and executive support.
• Action-oriented with a sense of urgency, an ability to prioritize, and a willingness to be flexible based on business need.
• Thrives in a dynamic, fast‑paced, and evolving organization.
• Open to and flexible with hours of availability, as determined by the needs of the business, for projects and meetings as necessary.

Responsibilities

• Provide high-level administrative support to assigned executive leader(s) and functional areas.
• Serve as the primary administrative point of contact for assigned executive(s), managing communications and priorities.
• Build and maintain effective working relationships with internal and external stakeholders.
• Prioritize, route, and respond to communications with professionalism and discretion.
• Handle confidential business information with sound judgment.
• Draft, edit, summarize, and distribute professional correspondence and presentations.
• Manage executive calendars, meeting priorities, and scheduling conflicts.
• Coordinate executive meeting logistics, including attendees, rooms, Teams links, agendas, and pre-read materials.
• Schedule and coordinate business travel arrangements for executives, including itineraries.
• Prepare expense reports and perform other general administrative functions.

Skills

Executive administrative support

Confidential information management

Interpersonal communication

Organizational and planning

C-level support

Microsoft 365

Calendar management

Travel coordination

Expense reporting

Meeting logistics

Problem solving

Attention to detail

Collaboration

Emotional intelligence

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft 365

Business software

Digital tools

Job description

• The Executive Assistant provides high-level administrative support to assigned executive leader(s) and/or functional areas.
• Serve as the primary administrative point of contact for assigned executive(s), managing communications, inquiries, requests, and administrative priorities with professionalism and discretion.
• Build and maintain effective working relationships with internal and external stakeholders.
• Exercise independent judgment to prioritize, route, and respond to communications and requests as appropriate.
• Handle confidential business and company information with discretion and sound judgment.
• Draft, edit, summarize, and distribute professional correspondence, presentations, and other communications.
• Manage executive calendars, meeting priorities, scheduling conflicts, and recurring meeting cadence.
• Coordinate executive meeting logistics, including attendees, rooms, Teams links, agendas, and pre-read materials.
• Schedule and coordinate business travel arrangements for Executive(s), including itineraries and agendas.
• Prepare expense reports, open and sort mail, and perform other general administrative functions.

Requirements

• Bachelor’s degree or equivalent experience.
• Minimum of 8 years of executive administrative support experience, including support of senior leaders; experience supporting C-level executives is strongly preferred.
• Demonstrated experience managing highly confidential information with professionalism, discretion, and sound judgment.
• Exceptional interpersonal, verbal, and written communication skills with the ability to adapt communication style to diverse audiences.
• Demonstrated ability to build collaborative working relationships and effectively partner across executive teams, administrative teams, and business functions.
• Demonstrated ability to anticipate executive needs, exercise sound judgment, proactively solve problems, and independently develop practical, cost-effective solutions with minimal supervision.
• Exceptional organizational, planning, prioritization, and follow-through skills with the ability to manage multiple competing priorities while maintaining a high level of accuracy and attention to detail.
• Demonstrated emotional intelligence, professionalism, adaptability, and resilience in a fast-paced environment.
• Expert‑level proficiency with Microsoft 365 applications and other business software, with the ability to quickly learn, adopt, and leverage emerging technologies and digital tools to improve efficiency, collaboration, and executive support.
• Action-oriented with a sense of urgency, an ability to prioritize, and a willingness to be flexible based on business need.
• Thrives in a dynamic, fast‑paced, and evolving organization.
• Open to and flexible with hours of availability, as determined by the needs of the business, for projects and meetings as necessary.

Core Competencies

Demonstrates expert-level proficiency in Microsoft 365 applications and exceptional organizational skills to manage executive support functions effectively. Capable of handling confidential information with discretion while building collaborative relationships across diverse teams.

Highest-signal resume keywords

• Executive Administrative Support Experience
• Confidential Information Management
• Interpersonal Communication Skills
• Organizational and Planning Skills
• C-Level Executive Support

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Travel Coordination
• Expense Reporting
• Professional Correspondence
• Meeting Logistics Coordination

Soft Skills

• Emotional Intelligence
• Adaptability
• Problem Solving
• Attention to Detail
• Collaboration

Industry Keywords

• Administrative Support
• Stakeholder Management
• Executive Communication
• Confidentiality
• Fast-Paced Environment

Tools & Technologies

• Microsoft 365 Applications
• Business Software
• Digital Tools