Senior Executive Assistant

Jobtailor; Allentown (Lehigh County); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor in Allentown, PA is seeking an experienced Executive Assistant to support the CEO, CFO, and Chief Communications & Brand Officer. The role requires managing dynamic calendars, coordinating international travel, preparing high-level communications, and ensuring alignment on strategic initiatives.

Ideal candidates will bring 8+ years of executive support experience in complex organizations, proficiency with Microsoft 365, Concur, and Workday, and a proven ability to handle confidential

Qualifications

• Bachelor's degree or equivalent combination of education and directly relevant experience.
• 8+ years of progressively responsible executive support experience, including substantial experience supporting C-suite executives in a complex organization.
• Experience supporting multiple senior executives simultaneously, including managing confidential and business-critical matters.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and Adobe Acrobat.
• Experience managing high-volume calendars and inboxes, and working with expense/travel platforms such as Concur.
• Experience supporting a CEO, CFO, CMO, Chief Communications Officer, or comparable enterprise executive (Preferred).
• Experience in a global, publicly traded, private-equity-backed, highly regulated, or life sciences environment (Preferred).
• Experience coordinating Board, investor, customer, media, or enterprise leadership activities (Preferred).
• Proficiency with Workday, Board portals, project-management tools, and AI-enabled productivity tools such as Microsoft Copilot (Preferred).
• Experience developing executive-level presentations and written communications (Preferred).

Responsibilities

• Serve as a trusted extension of the CEO, CFO, and Chief Communications & Brand Officer.
• Manage complex, frequently changing calendars to align executive time with strategic priorities.
• Coordinate domestic and international travel, itineraries, meeting materials, and expense reporting.
• Prepare and edit executive correspondence, presentations, briefing materials, and confidential reports.
• Own meeting preparation and follow-through — agendas, pre-reads, attendee alignment, and tracking of decisions and action items.
• Support recurring executive operating rhythms, including ELT meetings, leadership reviews, strategic planning sessions, town halls, and quarterly business reviews.
• Build and maintain relationships with other Executive Assistants, functional leaders, customers, investors, and external partners.
• Coordinate highly confidential matters, including organizational changes, executive talent and compensation, legal and financial information, and Board and investor relations.
• Lead special projects and executive-sponsored initiatives end to end.
• Identify and recommend process improvements that increase executive effectiveness, communication, and operational efficiency.
• Provide support outside standard business hours as needed for executive travel, global time zones, or urgent matters.
• Manage routine operations of the Allentown executive office.

Skills

Calendar Management

Executive Support

Written Communication

Relationship Building

Problem Solving

Adaptability

Confidentiality

Microsoft 365 Proficiency

Education

Bachelor's Degree

Tools

Microsoft 365

Concur

Workday

Adobe Acrobat

Job description

• Serve as a trusted extension of the CEO, CFO, and Chief Communications & Brand Officer.
• Manage complex, frequently changing calendars to align executive time with strategic priorities.
• Coordinate domestic and international travel, itineraries, meeting materials, and expense reporting.
• Prepare and edit executive correspondence, presentations, briefing materials, and confidential reports.
• Own meeting preparation and follow-through — agendas, pre-reads, attendee alignment, and tracking of decisions and action items.
• Support recurring executive operating rhythms, including ELT meetings, leadership reviews, strategic planning sessions, town halls, and quarterly business reviews.
• Build and maintain relationships with other Executive Assistants, functional leaders, customers, investors, and external partners.
• Coordinate highly confidential matters, including organizational changes, executive talent and compensation, legal and financial information, and Board and investor relations.
• Lead special projects and executive-sponsored initiatives end to end.
• Identify and recommend process improvements that increase executive effectiveness, communication, and operational efficiency.
• Provide support outside standard business hours as needed for executive travel, global time zones, or urgent matters.
• Manage routine operations of the Allentown executive office.

Requirements

• Bachelor's degree or equivalent combination of education and directly relevant experience.
• 8+ years of progressively responsible executive support experience, including substantial experience supporting C-suite executives in a complex organization.
• Demonstrated experience supporting multiple senior executives simultaneously, including managing confidential and business-critical matters.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and Adobe Acrobat.
• Experience managing high-volume calendars and inboxes, and working with expense/travel platforms such as Concur.
• Experience supporting a CEO, CFO, CMO, Chief Communications Officer, or comparable enterprise executive (Preferred).
• Experience in a global, publicly traded, private-equity-backed, highly regulated, or life sciences environment (Preferred).
• Experience coordinating Board, investor, customer, media, or enterprise leadership activities (Preferred).
• Proficiency with Workday, Board portals, project-management tools, and AI-enabled productivity tools such as Microsoft Copilot (Preferred).
• Experience developing executive-level presentations and written communications (Preferred).

Core Competencies

Demonstrates advanced proficiency in executive support, including managing complex calendars, coordinating travel, and preparing executive-level communications. Proven ability to handle confidential matters and improve operational efficiency in a fast-paced, high-stakes environment.

Highest-signal resume keywords

• Executive Support Experience
• Calendar Management
• Microsoft 365 Proficiency
• Confidential Matter Coordination
• Project Management

ATS Optimization Keywords

Hard Skills

• Executive Support
• Calendar Management
• Expense Reporting
• Presentation Development
• Written Communication

Soft Skills

• Relationship Building
• Problem Solving
• Adaptability
• Communication

Certifications & Qualifications

• Bachelor's Degree

Industry Keywords

• C-Suite Support
• Publicly Traded
• Private-Equity-Backed
• Life Sciences
• Board Relations

Tools & Technologies

• Microsoft 365
• Adobe Acrobat
• Concur
• Workday
• Project Management Tools