Executive Assistant – CFO

Jobtailor; California (MO); On-site; USD 80,000 - 120,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support the Chief Financial Officer in a dynamic, multicultural environment. You will manage calendars, coordinate complex travel, prepare reports, and handle confidential information with discretion.

The role requires strong communication, problem-solving, and proactive project management to drive efficiency and organizational goals. Ideal candidates have 5+ years of executive support experience, advanced MS Office skills, and a proven

Qualifications

• 5+ years of executive support experience.
• Proficient in Microsoft Office 365 and related tools.
• Experience with travel and expense management systems.
• Ability to adopt AI and technology to improve efficiency.
• Excellent written and verbal communication skills.
• Discretion handling confidential information.
• Strong calendar management and prioritization capabilities.
• Experience in fast-paced, multicultural environments.
• Self-starter who requires minimal supervision.

Responsibilities

• Process expenses, invoices, and outside services costs.
• Coordinate meetings and events for senior leaders.
• Track information requests and collate presentations.
• Provide administrative support to the CFO and business.
• Use Microsoft Office 365, Workday, and Travel & Expense systems.
• Identify, research, and resolve complex problems and issues.
• Establish relationships with internal administrative professionals.
• Respond accurately and timely to work requests.
• Interact with senior management and administrative staff.
• Compose and prepare reports and correspondence, including proofreading.
• Maintain the CFO’s calendar through scheduling and prioritization.
• Handle inquiries and redirect to appropriate team members.
• Prepare domestic and international itineraries and travel arrangements.
• Manage projects and initiatives; support standing meetings.
• Complete ad hoc projects and other duties.

Skills

Executive support

Calendar management

Communication skills

AI readiness

Multitasking

Discretion

Organization

Self-starter

Proactive

Deadlines

Education

College degree

Tools

Microsoft Office 365

Word

PowerPoint

Excel

Teams

OneNote

Workday

Travel & Expense

Job description

• Process expenses, invoices, and outside services costs
• Coordinate meetings and events
• Track information requests and collate presentations
• Provide administrative support to the Chief Financial Officer and business
• Use Microsoft Office 365, Workday, and Travel & Expense systems
• Identify, research, and resolve complex problems and issues
• Establish business relationships with internal administrative professionals to determine solutions
• Respond accurately and timely to work requests
• Interact with senior management and administrative support staff
• Compose and prepare reports and correspondence, including proofreading
• Maintain the CFO’s calendar through scheduling, vetting, and prioritization
• Handle informational inquiries and redirect them to appropriate team members
• Prepare domestic and international itineraries and travel arrangements
• Manage projects and various initiatives
• Support standing management-led meetings and events
• Complete ad hoc projects and other assigned duties

Requirements

• College diploma, university degree, or equivalent experience
• 5+ years of experience providing executive support
• Strong computer proficiency, including Microsoft Office, Word, PowerPoint, Excel, Teams, and OneNote
• Readiness and capability to adopt AI and technology to enhance efficiency
• Proficiency with billing, travel, and expense management systems
• Experience working in fast-paced, complex, dynamic, multicultural business environments
• Excellent oral and written communication abilities
• Exemplary judgment and discretion with sensitive and confidential issues
• Thorough knowledge of general office practices
• Resourcefulness in gathering data and obtaining answers
• Detail-oriented with ability to work efficiently with complex information
• Self-starter and proactive, able to work with minimal supervision
• Ability to manage competing demands for resources and time
• Proven organizational skills and ability to shift focus quickly
• Ability to manage and prioritize multiple tasks in a dynamic work environment
• Proven ability to meet aggressive deadlines
• Motivation to learn new skills through continuous improvement and personal growth

Core Competencies

Demonstrates strong executive support capabilities, including proficiency in Microsoft Office 365 and travel management systems, while effectively managing competing demands and maintaining exemplary judgment in handling sensitive information.

Highest-signal resume keywords

• Executive Support Experience
• Microsoft Office 365 Proficiency
• Travel And Expense Management
• Excellent Communication Abilities
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Expense Management
• Invoice Processing
• Project Management
• Report Preparation
• Data Gathering
• Calendar Management
• Presentation Collation
• Problem Resolution
• Scheduling
• Travel Arrangement

Soft Skills

• Detail-Oriented
• Resourcefulness
• Self-Starter
• Proactive
• Judgment And Discretion

Industry Keywords

• Multicultural Business Environment
• Administrative Support
• Fast-Paced Work Environment
• Confidentiality
• Continuous Improvement

Tools & Technologies

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Teams
• Microsoft OneNote
• Workday
• Travel And Expense Systems