Executive Assistant – Intelligent Foundations and Experiences

Jobtailor; California (MO); On-site; USD 65,000 - 98,000; Full time

Job summary

Jobtailor in the United States is seeking an experienced Executive/Administrative Assistant to provide high-level support to a top executive. You will manage calendars, plan meetings and events, coordinate travel, and handle communications with discretion and efficiency.

The role requires strong organizational skills, proficiency with Microsoft Office or Google Suite, and a track record of proactive problem solving in a fast-paced environment.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 3 years of Administrative experience.
• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
• Bachelor’s Degree (preferred)
• At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (preferred)
• At least 3+ years of calendar management supporting executives (preferred)
• At least 3+ years of meeting and event planning experience (preferred)
• Experience setting up video conference and Zoom/Skype technology for meeting users (preferred)
• Experience planning ahead and managing time effectively (preferred)

Responsibilities

• Provide an exceptional standard of support for the executive by serving as not only a gatekeeper
• Manage daily calendars, demonstrating flexibility and problem-solving abilities
• Arrange meetings and team events by creating and sending invitations
• Answer incoming calls and provide support as required by taking detailed messages
• Organize travel arrangements and create expense reports for the executive
• Serve as a role model for all other administrative professionals
• Manage multiple projects, taking on new responsibilities and autonomously providing solutions

Skills

Executive Support

Calendar Management

Meeting Planning

Microsoft Office Suite

Time Management

Education

High School Diploma

GED

Bachelor’s Degree (preferred)

Tools

Microsoft Office Suite

Google Suite

Zoom

Skype

Job description

• Provide an exceptional standard of support for the executive by serving as not only a gatekeeper
• Manage daily calendars, demonstrating flexibility and problem-solving abilities
• Arrange meetings and team events by creating and sending invitations
• Answer incoming calls and provide support as required by taking detailed messages
• Organize travel arrangements and create expense reports for the executive
• Serve as a role model for all other administrative professionals
• Manage multiple projects, taking on new responsibilities and autonomously providing solutions

Requirements

• High School Diploma, GED or equivalent certification
• At least 3 years of Administrative experience
• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
• Bachelor’s Degree (preferred)
• At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (preferred)
• At least 3+ years of calendar management supporting executives (preferred)
• At least 3+ years of meeting and event planning experience (preferred)
• Experience setting up video conference and Zoom/Skype technology for meeting users (preferred)
• Experience planning ahead and managing time effectively (preferred)

Core Competencies

Demonstrates strong organizational and time management skills while providing high-level administrative support to executives. Proficient in calendar management, meeting planning, and utilizing technology for effective communication.

Highest-signal resume keywords

• Executive Support
• Calendar Management
• Meeting Planning
• Microsoft Office Suite
• Time Management

ATS Optimization Keywords

Hard Skills

• Administrative Experience
• Calendar Management
• Meeting Planning
• Expense Reporting
• Travel Arrangements

Soft Skills

• Problem-Solving
• Flexibility
• Communication

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Executive Assistant
• Administrative Assistant
• Fast-Paced Environment

Tools & Technologies

• Microsoft Office Suite
• Google Suite
• Zoom
• Skype