Senior Executive Assistant

Jobtailor

California (MO)

On-site

USD 110,000 - 160,000

Full time

14 days+

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Job summary

Jobtailor is seeking an experienced Executive Assistant to the Chief Business Officer to manage a demanding calendar, prep for meetings, and coordinate international travel. You will anticipate needs, protect executive time, and ensure seamless execution of high-profile engagements.

This role requires a polished presence, superior organization, and a hospitality mindset. You will own meeting logistics, collaborate with other EAs, and maintain confidentiality while supporting a fast-paced global

Qualifications

Bachelor's degree or equivalent professional experience.
10+ years of experience supporting C-level or senior executives in a fast-paced, global organization.
Experience managing highly complex calendars, international travel, executive communications, and confidential information.
Ability to support executives where priorities change rapidly and flawless execution is expected.
Exceptional anticipation, organization, problem-solving, judgment, discretion, and attention to detail.
Strong relationship-building skills and polished executive presence.
Excellent written and verbal communication skills.
Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
Strong follow-through, accountability, ownership, resilience, flexibility, and professionalism under pressure.
Hospitality and service mindset.
Preferred: experience supporting a CEO, CBO, or other C-level executive in technology, media, finance, or another fast-paced global organization
Preferred: experience coordinating executive meetings, board interactions, customer engagements, and international travel
Preferred: experience mentoring or supporting other Executive Assistants and contributing to operational excellence

Responsibilities

Serve as a key partner to the Chief Business Officer by proactively managing a complex calendar and protecting executive time
Prepare the executive for meetings, travel, and engagements by anticipating needs and planning details
Lead domestic and international travel, executive meetings, board engagements, customer events, offsites, and other high-profile engagements
Own end-to-end logistics for meetings and engagements, including agendas, attendees, venues, technology, materials, run-of-show, and follow-up
Manage rapidly changing priorities with composure, sound judgment, and attention to detail
Balance competing requests and determine where executive support creates the greatest impact
Act as a trusted point of contact for executive leadership, board members, customers, partners, and other stakeholders
Handle highly confidential information with integrity, maturity, and discretion
Partner with the Executive Assistant community to share best practices and foster operational excellence
Identify opportunities to simplify processes, improve workflows, and increase executive-office effectiveness

Skills

Calendar Management

Executive Support

International Travel Coordination

Confidential Information Handling

Relationship-Building

Education

Bachelor's degree

Tools

Google Workspace

Slack

Zoom

Productivity Tools

Job description

Serve as a key partner to the Chief Business Officer by proactively managing a complex calendar and protecting executive time
Prepare the executive for meetings, travel, and engagements by anticipating needs and planning details
Lead domestic and international travel, executive meetings, board engagements, customer events, offsites, and other high-profile engagements
Own end-to-end logistics for meetings and engagements, including agendas, attendees, venues, technology, materials, run-of-show, and follow-up
Manage rapidly changing priorities with composure, sound judgment, and attention to detail
Balance competing requests and determine where executive support creates the greatest impact
Act as a trusted point of contact for executive leadership, board members, customers, partners, and other stakeholders
Handle highly confidential information with integrity, maturity, and discretion
Partner with the Executive Assistant community to share best practices and foster operational excellence
Identify opportunities to simplify processes, improve workflows, and increase executive-office effectiveness

Requirements

Bachelor's degree or equivalent professional experience
10+ years of experience supporting C-level or senior executives in a fast-paced, global organization
Experience managing highly complex calendars, international travel, executive communications, and confidential information
Ability to support executives where priorities change rapidly and flawless execution is expected
Exceptional anticipation, organization, problem-solving, judgment, discretion, and attention to detail
Strong relationship-building skills and polished executive presence
Excellent written and verbal communication skills
Proficiency in Google Workspace, Slack, Zoom, and other productivity tools
Strong follow-through, accountability, ownership, resilience, flexibility, and professionalism under pressure
Hospitality and service mindset
Preferred: experience supporting a CEO, CBO, or other C-level executive in technology, media, finance, or another fast-paced global organization
Preferred: experience coordinating executive meetings, board interactions, customer engagements, and international travel
Preferred: experience mentoring or supporting other Executive Assistants and contributing to operational excellence

Core Competencies

Demonstrates expertise in managing complex executive calendars, coordinating high-profile engagements, and maintaining confidentiality while supporting C-level executives. Exhibits strong organizational, communication, and problem-solving skills to enhance executive effectiveness in a fast-paced environment.

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