Executive Administrative Assistant

Jobtailor; Medford (OR); On-site; USD 52,000 - 72,000; Full time

Job summary

Jobtailor is seeking an Executive Assistant in Medford, OR to act as the primary liaison between executives, staff, and external partners. You will manage calendars, prepare materials, coordinate travel, and draft communications to keep leadership aligned and informed.

The role requires outstanding organizational and communication skills, a proactive problem-solver with a strong sense of urgency, and the ability to handle confidential information with discretion.

Qualifications

• High School Diploma or Equivalent required.
• 18 years or older required.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities with urgency.
• Strong critical-thinking and problem-solving skills.
• Active listening and customer-service mindset.
• Outstanding time management and follow-through.
• Experience supporting leaders, managing calendars, coordinating travel, or executive-level administrative responsibilities is a plus.
• Must work in a drug-free workplace.

Responsibilities

• Serve as the primary point of contact between executives, team members, and external partners.
• Manage complex calendars, schedule meetings, and coordinate executive priorities.
• Prepare agendas, meeting materials, presentations, and reports.
• Coordinate travel arrangements, including flights, hotels, and event logistics.
• Draft and edit professional correspondence, emails, and business communications.
• Organize executive meetings, team events, and business dinners/lunches.
• Assist with office operations, including supply management and administrative support.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, solve problems proactively, and keep priorities moving forward.

Skills

Calendar management

Travel coordination

Professional communication

Organizational skills

Problem-solving

Active listening

Time management

Customer-service mindset

Attention to detail

Executive support

Education

High School Diploma or Equivalent

Job description

• Serve as the primary point of contact between executives, team members, and external partners
• Manage complex calendars, schedule meetings, and coordinate executive priorities
• Prepare agendas, meeting materials, presentations, and reports
• Coordinate travel arrangements, including flights, hotels, and event logistics
• Draft and edit professional correspondence, emails, and business communications
• Organize executive meetings, team events, and business dinners/lunches
• Assist with office operations, including supply management and administrative support
• Handle confidential information with professionalism and discretion
• Anticipate needs, solve problems proactively, and keep priorities moving forward

Requirements

• High School graduate or equivalent
• 18 years or older required
• Exceptional organizational skills and strong attention to detail
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities with a sense of urgency
• Strong critical-thinking and problem-solving skills
• Active listening skills and a customer-service mindset
• Outstanding time management and follow-through
• Experience supporting leaders, managing calendars, coordinating travel, or handling executive-level administrative responsibilities is a plus
• Must work in a drug-free workplace

Core Competencies

Demonstrates exceptional organizational skills and attention to detail while managing executive calendars, coordinating travel, and preparing professional communications. Proficient in problem-solving and prioritizing tasks in a fast-paced environment.

Highest-signal resume keywords

• Calendar Management
• Travel Coordination
• Professional Communication
• Organizational Skills
• Problem-Solving

ATS Optimization Keywords

Hard Skills

• Meeting Preparation
• Report Preparation
• Agenda Drafting
• Supply Management
• Administrative Support

Soft Skills

• Attention to Detail
• Time Management
• Customer-Service Mindset
• Active Listening
• Critical Thinking

Certifications & Qualifications

• High School Diploma or Equivalent

Industry Keywords

• Executive Support
• Confidential Information Handling
• Event Logistics
• Multi-Priority Management
• Professional Correspondence