Senior Executive Assistant

Jobtailor; Acton (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor in Acton, MA is seeking an experienced Executive Assistant to support C-level executives. You will manage calendars, coordinate complex travel, and handle confidential information, while producing clear presentations and correspondence for internal and external stakeholders.

Ideal candidates bring strong scheduling, project management, and communication skills, with expert MS Office proficiency and a client-focused approach. This full-time role offers on-site work at our Acton offices.

Qualifications

• Minimum 7 years’ experience supporting C-level executives required.
• Experience supporting multiple executives preferable.
• Dependable highly organized and very detail oriented.
• Strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple priorities at any given time.
• Team-oriented.
• Superior interpersonal skills.

Responsibilities

• First point of contact, in person and on phone, for executive(s).
• Maintain and protect highly confidential corporate information and communicate information within scope of authority.
• Maintain executives’ schedules by arranging meeting and appointments.
• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders and check requests when necessary.
• Prepare expense reports for executive(s).
• Manage corporate American Express card usage and submit for payment.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange executive(s) domestic and international travel on an as needed basis.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage specific vendor relationships.
• Create and maintain a branded company headquarters to preserve company image.
• Perform other duties as assigned.

Skills

C-Level Executive Support

Project Management

Microsoft Outlook Scheduling

Meeting Coordination

Presentation Preparation

Expense Reporting

Vendor Relationship Management

Interpersonal Skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

WebEx

Job description

• First point of contact, in person and on phone, for executive(s).
• Maintain and protect highly confidential corporate information and communicate information within scope of authority.
• Maintain executives’ schedules by arranging meeting and appointments.
• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders and check requests when necessary.
• Prepare expense reports for executive(s).
• Manage corporate American Express card usage and submit for payment.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange executive(s) domestic and international travel on an as needed basis.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage specific vendor relationships.
• Create and maintain a branded company headquarters to preserve company image.
• Perform other duties as assigned.

Requirements

• Minimum of 7 years’ experience supporting C-level executives required.
• Experience supporting multiple executives preferable.
• Dependable highly organized and very detail oriented.
• Strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple priorities at any given time.
• Team-oriented.
• Superior interpersonal skills.

Core Competencies

Demonstrates extensive experience in supporting C-level executives with a focus on scheduling, project management, and communication. Proficient in managing confidential information and coordinating complex travel and meeting logistics.

Highest-signal resume keywords

• C-Level Executive Support
• Project Management
• Microsoft Office Suite
• Microsoft Outlook Scheduling
• Exceptional Communication Skills

ATS Optimization Keywords

Hard Skills

• Project Management
• Meeting Coordination
• Presentation Preparation
• Expense Reporting
• Vendor Relationship Management

Soft Skills

• Highly Organized
• Detail Oriented
• Problem Resolution
• Team-Oriented
• Interpersonal Skills

Industry Keywords

• Confidential Information Management
• Executive Scheduling
• Travel Coordination
• Corporate Image Management
• Event Management

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• WebEx