Executive Assistant to the CEO & Associate Administrator

University of Washington; Seattle (WA); Hybrid; USD 78,000 - 108,000; Full time

Job summary

UW Medical Center seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services to provide high-level administrative support in a fast-paced academic medical environment. You will manage calendars, coordinate meetings and events, prepare reports, and liaise with state officials, university leaders, and community partners, exercising discretion with sensitive information.

Applicants should have a bachelor’s degree and 4–5 years of executive support experience, strong

Qualifications

• Bachelor’s degree and 4–5 years of executive administrative support in a large organization.
• Experience reporting to a Director level or above.
• Proficiency with Microsoft Office Suite and SharePoint.
• Strong written and verbal communication with professionalism.
• Ability to handle confidential information with tact and discretion.

Responsibilities

• Manage CEO and Associate Administrator schedules and priorities.
• Arrange and coordinate committee meetings, events, and open forums.
• Coordinate logistics for meetings and travel as needed.
• Prepare letters, reports, memos, and board correspondence.
• Liaise with state officials, university leadership, and community leaders.
• Monitor budgets and approve expenditures as assigned.

Skills

Microsoft Office Suite

Outlook

Teams

Zoom

Communication skills

Discretion

Education

Bachelor's degree

Tools

SharePoint

Job description

UW Medical Center seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services to provide high-level administrative support in a fast-paced academic medical environment. You will manage calendars, coordinate meetings and events, prepare reports, and liaise with state officials, university leaders, and community partners, exercising discretion with sensitive information.

Applicants should have a bachelor’s degree and 4–5 years of executive support experience, strong