Executive Assistant to Leadership: Scheduling & Coordination

Medical Center Enterprise; Enterprise (AL); On-site; USD 55,000 - 85,000; Full time

Job summary

Medical Center Enterprise is seeking an Executive Assistant to provide comprehensive administrative support to department leaders, coordinating calendars, meetings, travel, and communications with professionalism and confidentiality.

You will be the liaison between leadership, staff, and external stakeholders, manage documentation, prepare materials and minutes, and help ensure operational excellence across the department.

Qualifications

• Associate degree preferred in business administration, healthcare administration, or related field.
• 3–5 years of administrative or executive support experience required.
• Experience in a healthcare or facility setting preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for department leaders.
• Prepare meetings: draft agendas, compile materials, record and distribute minutes.
• Maintain organized systems for documentation and departmental records.
• Screen and route calls/visitors; ensure inquiries are addressed.
• Compile data for reports, presentations, and decisions.

Education

Associate degree in Business Administration or Healthcare Administration

3–5 years of administrative or executive support experience

Healthcare/healthcare facility setting experience

Strong MS Office proficiency

Excellent organizational and time management

Effective written and verbal communication

Discretion with confidential information

Interpersonal skills to collaborate with staff and stakeholders

Tools

Microsoft Office Suite

Job description

Medical Center Enterprise is seeking an Executive Assistant to provide comprehensive administrative support to department leaders, coordinating calendars, meetings, travel, and communications with professionalism and confidentiality.

You will be the liaison between leadership, staff, and external stakeholders, manage documentation, prepare materials and minutes, and help ensure operational excellence across the department.