Executive Assistant - Medical Staff Administration

Wexner Medical Center; Columbus (OH); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Retirement benefits

Health insurance

Paid leave

Job summary

Ohio State University Wexner Medical Center seeks an Administrative Coordinator to support the Chief Clinical Quality & Patient Safety Officer and other senior leaders. The role involves coordinating day-to-day activities, travel, calendars, and projects, as well as preparing materials for meetings and following up on multiple requests.

You will draft letters/reports, take meeting minutes, arrange meetings, and assist with travel, reservations, and supplies.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.

Responsibilities

• Coordinate day-to-day activities, travel, calendars, and projects supporting senior leaders.
• Draft and compose letters and/or reports; take meeting minutes and arrange meetings.
• Manage travel, reservations, and meetings; order supplies and handle related duties.
• Provide support for other senior leaders’ calendars and tasks within Medical Staff Administration as needed.
• Interact with organizational leadership and the public as necessary.

Skills

Prioritization

Problem solving

Organizational skills

Communication

Education

Bachelor’s degree or equivalent experience

Job description

This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting the Chief Clinical Quality & Patient Safety Officer, AVP/Senior Director for Clinical Quality & Patient Safety, and medical staff administration general support. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests from various leaders. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested. This position will also be responsible for assisting with other senior leader’s calendars and tasks within Medical Staff Administration as needed.

Minimum Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.
• This position will require a person with sound judgment and the ability to prioritize.
• This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.

Our Comprehensive Employee Benefits Include:

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Thank you for your interest in working at Ohio State.