Executive Assistant | University Hospital Administration

Wexner Medical Center; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Retirement plan options

Health insurance

Vacation and sick leave

Public Service Loan Forgiveness

Job summary

Wexner Medical Center seeks an Executive Assistant to coordinate and manage day-to-day activities for the hospital's senior leadership, including the Administrator and Administrative Directors. The role involves scheduling, travel, meeting coordination, and preparing materials for meetings, with responsibilities across multiple departments.

The position requires a Bachelor's degree or equivalent experience, strong judgment, and the ability to handle confidential information.

Qualifications

• Bachelor's degree or equivalent experience required.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital or executive suite is desired; two years in administrative capacity is required.
• Ability to define problems, collect data, establish facts, draw conclusions and recommend action.
• Sound judgment and ability to prioritize in a fast-paced environment.

Responsibilities

• Coordinate day-to-day activities, travel, calendars and projects for UH Administrator and Administrative Directors.
• Develop and coordinate materials for meetings and follow up on requests.
• Draft letters and reports, take meeting minutes, arrange meetings and travel.
• Order supplies and contribute to office and facilities-related matters.
• Provide support to other senior leaders within UH Administration as needed.

Skills

Judgment

Prioritization

Communication

Education

Bachelor's degree or equivalent experience

Job description

Scope of Position

The Executive Assistant coordinates and manages the administrative activities of The Ohio State University Hospital (hereafter UH) under the direction of the Administrator and Administrative Directors, of the hospital. This position requires the ability to effectively communicate across internal and external organizations while working with staff and management across multiple departments and hospitals. Provides assistance to other senior leaders within UH Administration which requires considerable discretion and judgement as dealing in matters of a highly confidential nature. Oversees office matters relating to facilities and supplies. The UH administrative suite supports the University Hospital senior leadership team that is responsible for leading the day-to-day operations.

Position Summary

This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting the Administrator and Administrative Directors as assigned. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested. This position will also be responsible for assisting with other senior leader's calendars and tasks within UH Administration as needed.

Organizational Expectations

Practices within the Medical Center's policies and procedures. Adheres to the Value statements as demonstrated through positive patient and guest relations, positive and effective interactions with staff, and formulating and meeting developmental goals. Maintains professional conduct and promotes a positive team attitude by adhering to organizational expectations. Promotes teamwork through mutual respect for co-workers, developing positive interpersonal relationships and lending assistance as needed.

Minimum Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years' experience in administrative capacity is required.
• This position will require a person with sound judgment and the ability to prioritize.
• This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
• Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.