Executive Assistant - Marketing Tech & Operations (On-site)

The Walt Disney Company; Burbank (CA); On-site; USD 81,000 - 108,000; Full time

Job summary

The Walt Disney Company is seeking an Executive Assistant for Marketing Technology & Operations in Burbank. This on-site role supports the Head of Marketing Technology & Operations and a VP, coordinating calendars, meetings, travel, and expenses with strict confidentiality.

The position emphasizes proactive communication, organizational excellence, and collaboration with senior leaders. A Bachelor's degree or equivalent is required, with 3+ years of related experience and strong MS Office

Qualifications

• At least three years of professional experience in an administrative/coordination/marketing/communications/entertainment or related role.
• Demonstrated ability to act as a strategic administrative partner within a high‑performing marketing organization.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and executive support.
• Working knowledge of AI tools such as Copilot and Claude.
• Exceptional written and verbal communication skills.
• Strong organizational and project coordination abilities; capable of managing multiple priorities and deadlines.
• High level of professionalism, discretion, and judgment with sensitive information.

Responsibilities

• Calendar and schedule management for leadership; optimize day-to-day and long-term plans.
• Coordinate meetings, book rooms, prepare agenda, take notes, and ensure follow-up.
• Arrange executive travel, lodging, ground transportation, and remote office access.
• Prepare and reconcile travel expenses and reports; adhere to company policies.
• Organize team documentation, coordinate events, and support departmental projects.
• Collaborate with executives, staff, and external partners while maintaining confidentiality.
• Create presentations and supporting materials using Keynote, Google Docs, or MS Office; assist with data and spreadsheets.

Skills

Administrative experience

Strategic partnership

MS Office proficiency

AI tools (Copilot, Claude)

Written and verbal communication

Organizational and project coord.

Discretion and judgment

Education

Bachelor's degree or equivalent work experience

Tools

Keynote

Google Docs

Google Sheets

Microsoft Excel

PowerPoint

Job description

The Walt Disney Company is seeking an Executive Assistant for Marketing Technology & Operations in Burbank. This on-site role supports the Head of Marketing Technology & Operations and a VP, coordinating calendars, meetings, travel, and expenses with strict confidentiality.

The position emphasizes proactive communication, organizational excellence, and collaboration with senior leaders. A Bachelor's degree or equivalent is required, with 3+ years of related experience and strong MS Office