Executive Assistant, Marketing Technology & Operations

The Walt Disney Company; Burbank (CA); On-site; USD 81,000 - 108,000; Full time

Job summary

The Walt Disney Company is seeking an Executive Assistant for Marketing Technology & Operations in Burbank. This on-site role supports the Head of Marketing Technology & Operations and a VP, coordinating calendars, meetings, travel, and expenses with strict confidentiality.

The position emphasizes proactive communication, organizational excellence, and collaboration with senior leaders. A Bachelor's degree or equivalent is required, with 3+ years of related experience and strong MS Office

Qualifications

• At least three years of professional experience in an administrative/coordination/marketing/communications/entertainment or related role.
• Demonstrated ability to act as a strategic administrative partner within a high‑performing marketing organization.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and executive support.
• Working knowledge of AI tools such as Copilot and Claude.
• Exceptional written and verbal communication skills.
• Strong organizational and project coordination abilities; capable of managing multiple priorities and deadlines.
• High level of professionalism, discretion, and judgment with sensitive information.

Responsibilities

• Calendar and schedule management for leadership; optimize day-to-day and long-term plans.
• Coordinate meetings, book rooms, prepare agenda, take notes, and ensure follow-up.
• Arrange executive travel, lodging, ground transportation, and remote office access.
• Prepare and reconcile travel expenses and reports; adhere to company policies.
• Organize team documentation, coordinate events, and support departmental projects.
• Collaborate with executives, staff, and external partners while maintaining confidentiality.
• Create presentations and supporting materials using Keynote, Google Docs, or MS Office; assist with data and spreadsheets.

Skills

Administrative experience

Strategic partnership

MS Office proficiency

AI tools (Copilot, Claude)

Written and verbal communication

Organizational and project coord.

Discretion and judgment

Education

Bachelor's degree or equivalent work experience

Tools

Keynote

Google Docs

Google Sheets

Microsoft Excel

PowerPoint

Job description

Executive Assistant, Marketing Technology & Operations

Job ID 10163192 Location Burbank, California, United States Business The Walt Disney Company (Corporate) Date posted Oct. 23, 2026

** This role sits in our Burbank, CA offices, and this person is required to be on-site 4 days/ week**

About the Role & Team

The enterprise Marketing Technology & Operations team is looking for a highly organized, proactive, and enthusiastic Executive Assistant to support the Head of Marketing Technology & Operations and a Vice President.

This role will help drive leadership effectiveness, team connectivity, and operational alignment. Through proactive coordination and sound judgment, the Executive Assistant helps the team operate efficiently and deliver against key business priorities.

Responsibilities

• Calendar and Schedule Management: manage day-to-day meetings, long-term planning, ongoing schedule optimization
• Meeting Coordination and Reporting: book conference rooms, issue meeting requests through Outlook, coordinate agenda and other handouts, print items for meetings, send emails, take meeting notes and follow-up with attendees
• Travel: Arrange executive air travel, lodging, ground transportation, remote offices/access and other travel logistics
• Manages Travel and Expense (including understanding of company expense policies) and creates expense reports and reconciles credit card account as needed.
• Coordinate administrative tasks for full team such as book team meetings, order supplies and processing invoices
• Create and maintain team documents as requested
• Supports departmental projects, as needed
• Interacts with internal senior executives and their offices and external partners as needed.
• Occasionally creates presentations using Keynote, Google Docs or MS Office Suite and spreadsheets using Excel, Google Spreadsheets
• Maintains standards of strict confidentiality with respect to all matters and documents
• Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates
• Assists with departmental tasks, including conference room requests, team events, employee recognition efforts, offsites
• Support onboarding of new team members and foster a collaborative, inclusive culture within the Marketing Technology & Operations organization.
• Identify opportunities to enhance team efficiency, streamlining administrative workflows, improving tools and templates, and enabling better coordination across teams.

Required Qualifications & Skills

• At least three (3) years of professional experience in an administrative, coordinator, marketing, communications, entertainment, or related role.
• Demonstrated ability to operate as a strategic administrative partner within a high-performing marketing organization, anticipating needs, managing competing priorities, and driving solutions.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), with experience supporting presentation development and executive communications.
• Working knowledge of Ai tools such as Copilot and Claude
• Exceptional written and verbal communication skills, with the ability to draft polished correspondence and marketing materials.
• Strong organizational and project coordination skills, with experience managing multiple concurrent priorities tied to deadlines, launches, and events.
• High level of professionalism, discretion, and judgment when working with sensitive information, talent, and senior leadership.
• Proactive, adaptable, and calm under pressure in a dynamic, deadline-driven environment.
• Strong interpersonal and collaboration skills, with the ability to build relationships across different departments.

Education

Bachelor's degree or equivalent work experience.

PAY TRANSPARENCY

The hiring range for this position in Burbank, CA is $80,700.00 to $108,100.00 per year based on a 40- hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

This position is with Disney Entertainment Operations LLC, which is part of a business we call The Walt Disney Company (Corporate).

Equal Opportunity Employment

Disney Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs (opens in new window). We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Company Overview

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.

Our senior executives bring tremendous experience, visionary thinking and a shared commitment to excellence, creativity and innovation to the day to day operation of the company.

Explore our commitments and our work to create a better world through our stories, experiences, operations, and philanthropy.

At Disney, we want everyone to belong and thrive. Creating a welcoming and respectful environment for our employees and guests is core to our company culture and our business. We strive to build supportive work environments that drive innovation and reinforce a culture in which all employees feel welcome, respected, and valued.

Heroes Work Here

Heroes Work Here reflects the long history of respect and appreciation Disney has for the U.S. Armed Services. We recognize the commitment and dedication it takes to serve your country, both as military personnel and military spouses, and value the leadership skills and sense of purpose it has instilled in you.